Main Duties:
- Handling phone calls, emails, and other correspondence with discretion and professionalism
- Daily management and maintenance of the Managing Partner's diary and emails
- Assisting with inbox management and coordinating meeting requests on behalf of the Managing Partner
- Efficiently coordinating the Managing Partner's schedule, organising meetings and travel arrangements
- Scheduling and arranging appointments for board meetings, equity meetings, and any other partner meetings
- Ensuring papers are circulated from the Managing Partner ahead of regular meetings
- Taking thorough notes at meetings, preparing the minutes, getting approval of the minutes and subsequently distributing to all participants and highlighting action points
- Implementing processes and procedures which support the Managing Partner and allow them to focus on the successful running of the firm
- Keeping and maintaining electronic correspondence using the firm's systems
- Prioritising tasks and managing the Managing Partner's to-do list, ensuring deadlines are met and objectives are achieved
- Dealing with expenses and mileage claims on a monthly basis
- Managing the appraisal schedule and process for the Managing Partners
- Promoting the firm to maintain positive relationships with clients, colleagues, and external contacts
- Assisting with any other duties necessary to support the Managing Partner
- Supporting the Managing Partner to achieve their individual objectives and the objectives of the firm.
Skills Required:
- Proficient IT skills - particularly Microsoft 365
- Excellent communication skills, oral and written, such that information is imparted efficiently and effectively at all levels internally and externally
- Understands how to manage highly confidential information with maximum discretion
- Able to work unsupervised, using a high level of initiative at all times
- Ability to develop and introduce efficiencies and more effective ways of working
-Highly organised, able to prioritise, anticipate, plan and problem solve
- Adaptable, willing and capable of working flexibly.
If you are an experience PA interested in this role, please apply ASAP!