JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally. WE'RE HIRING - EMEA ENGINEERING ADMINISTRATOR Maternity cover - 12 month fixed term contract WHAT YOU CAN EXPECT FROM US You'll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you INGENUITY: EVERY DAY IS DIFFERENT, AND IN ALL THESE ACTIVITIES, WE'D ENCOURAGE YOU TO SHOW YOUR INGENUITY Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition. We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments. We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood. JOB TITLE: EMEA ENGINEERING ADMINISTRATOR REPORTS INTO: EMEA ENGINEERING MANAGER ABOUT THE ROLE: The EMEA Engineering Administrator will support the EMEA Engineering team providing professional administrative support supporting to delivery of building operations. Delivering administrative activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk. Ensuring the smooth running of our service whilst providing an exceptional end user experience within our client sites. KEY RESPONSIBILITIES: Support the EMEA Engineering Manager in administering the delivery of day to day engineering services as required under the Facilities Management contracts Ensure any work being carried out under the Facilities Management contract meets the requirements of the client Work with local and EMEA teams and service streams to ensure smooth delivery of services Assist in the preparation of monthly management reports as required including the collation of information for the client report ensuring that return deadlines are met Provide and maintain accurate and up to date reports and spreadsheets to include regular updates as required to the quote log, purchase order log, invoices, site data and costs Place orders for consumables as required Maintain an accurate log of all supplier invoices received to include supplier name, invoice number, invoice date and a brief description of the works undertaken Ensure that appropriate purchase orders are raised and in place prior to the commencement of any works on site by any supplier and maintain purchase order tracker Liaise with engineers and suppliers to ensure all appropriate paperwork is in place before works commence Create and deliver Health and Safety Toolbox Talks/training to the team Deliver reporting on a monthly basis including trackers, audits, inspections and health and Safety Use and maintain online task system, ensuring correct data entry and providing overall system administration All the time working in accordance with health and safety measures and promoting best practice amongst colleagues, contractors and vendors WORKING LIFE: On a daily basis you will be supporting a team across EMEA based in a central Dublin campus. The main business language spoken in our offices is English. Knowledge of English is essential The role will be structured on a shift basis over a 5-day week On occasion you may be required to work weekends, late shifts, or bank holidays this will be arranged in advance and in accordance with the rota On occasion you will be required to attend emergency call outs to ensure business continuity ABOUT YOU: You are keen to develop within the workplace, spending time supporting a multi-disciplinary team gaining knowledge and expertise You have experience in an administration or coordinator role providing operational support Experience in administration and management of monthly variable finance, monthly billing, supplier invoices and reconciling invoices and purchase orders A good level of computer literacy and knowledge of key packages to produce reports etc. You work collaboratively as part of a team to solve problems with professionalism and service focused approach You are adept at multitasking and are able to manage multiple projects effectively You are open and have good communication skills You strive for excellence in what you do and share ideas for improvement You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service Location: On-site -London, GBR If this resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table If you require any changes to the application process, please email EMEATAjll.com or call 44 (0)20 7399 5010 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.