Kintore, Aberdeenshire, UK
June 2025
Job Purpose
* Ensure all department administrative duties are carried out in an accurate and timely manner.
* Ensure equipment dispatch and documents are prepared/collated in accordance with company procedures and client requirements.
* Update and maintain electronic and hard copy filing systems for all live jobs.
* Prepare and log completed job files for archive.
* Ensure each step of the connector/coupling projects are actioned in a timely manner to ensure projects remain on track for delivery dates.
Directly Reports To
* Operations Support Supervisor
Internal relationships
* Applications Engineers, Manufacturing, Procurement, Stores, Workshop
external relationships
* Clients & Suppliers
Along With
* PPS Operations Supervisor
Main Responsibilities
* Arrange mobilisation of PPS Jobs and any associated paperwork for the client document pack, ensuring any additional client requirements are met.
* Ensure PPS mob board is current and up to date.
* Arrange sub hire equipment for rental orders in a timely manner ensuring database is accurate to allow invoicing.
* Assemble / Disassemble / Build tools and ancillary equipment in ERP system.
* Arrange delivery notes in accordance with company procedures ensuring client requirements are considered.
* Liaise with Logistics to arrange couriers to meet clients required delivery deadline.
* Assist with raising Purchase Requisitions/Purchase orders/Manufacturing requests as required.
* Coordination of key tasks to be completed for Connector/Coupling orders to meet client deadlines, ensuring any issues are highlighted to the Applications Engineers in a timely manner
* Approve monthly sub-hire invoices as required.
* Maintain electronic and hard copy filing.
* Prepare and log completed job files for archive.
* Issuing customer reports to clients.
* Compile manufacturing record books for all sale equipment for issue to client.
* Document control as and when required.
* Assist with invoicing, ensuring backup documentation is available within job files.
* Assist PPS staff & other Operations Support team with administrative tasks as required.
* Assist with organising equipment inspection and inspection paperwork.
* Calculate PPS personnel electronic timesheets, approve monthly overtime.
Individual Quality and Safety Responsibilities
* To comply with STATS and Client quality, safety and environmental management systems and procedures at all times.
* Ensure all accidents / incidents / near misses / hazards are immediately reported and relevant paper work is completed.
Internal Training Requirements
* Environmental Awareness
* COSHH Awareness
* Manual Handling
* STATS Internal Courses – Basic Level
Experience / Competence / Skills / Knowledge
* Excellent Microsoft skills.
* Excellent organisational skills.
* Strong communication skills.
* High level of accuracy in checking information.
* Knowledge of Microsoft AX system would be an advantage.
Qualifications
* Good standard of general education with minimum standard grade, or equivalent passes, in English and Maths.
Personal Qualities
* A positive attitude.
* Ability to work as part of a team or as an individual.
* Ability to be flexible in working practices.
* Appreciation and understanding of environment and health and safety responsibilities.
Additional Note:
STATS is an equal opportunity employer, in which we are committed to creating an inclusive and diverse environment for all employees, in allowing us to deliver our company objectives together.
Apply now
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