Reports to the Head of Project Delivery
We are seeking a highly skilled and proactive PMO (“Project Management Office”) Analyst with a background of working within a project environment or a PMO. The ideal candidate will have some project management experience, Power BI expertise, be technically focussed, and possess excellent problem-solving abilities.
We are looking for a driven and dynamic individual to work with our teams to enhance our service delivery offering, working closely with other members of the Transformation team, particularly people change management, and technology to maximise success of delivery, adoption and realisation of benefits. This is a position designed for an individual who is looking to develop and grow in a collaborative, fast-paced environment and is eager to make a tangible impact on our business transformation journey.
This is an opportunity to play a pivotal role in delivering a new operating model and input to broader transformation to support the Aztec’s growth ambitions.
Key responsibilities:
1. Supporting the Head of Project Delivery in the management and delivery of projects within the transformation portfolio. Providing expert support and guidance to delivery teams on methodologies and best practices
2. Project Management: Directly manage projects if and when required alongside other responsibilities
3. Project Management Best Practice: Supporting the development and implementation of project management standards, processes and procedures to ensure consistency and effectiveness of methodologies and frameworks
4. PPM tool: Developing and advancing the PPM tool to drive usage and improve data quality. Designing and developing effective Power BI reports and dashboards used at key decision making forums and Executive committees
5. Risk and Issue Management: Facilitating the management of risk, issue and dependency data for all projects to ensure that portfolio reporting is timely, accurate and reliable
6. Stakeholder Management: Build and maintain strong relationships with key stakeholders, including project managers, change managers and delivery teams
7. Training and Onboarding: Coordinating and providing training to delivery teams and responsible for onboarding new team members to provide all the key foundations enabling exceptional delivery
8. Demonstrate a passion for continuous improvement by proactively working with project teams to understand and suggest improvements in ways of working and processes
9. Manage relationships amongst stakeholders by building confidence and trust with clear professional communications and assured expectation management
10. Record information accurately and consistently using appropriate systems and provide and communicate timely information to relevant parties
11. Change Management: Work closely with the change managers to stay informed on change plans and ensure that they are coordinated with overall delivery plans
12. Quality Assurance: Ensure that all deliverables meet the required quality standards. Implement best practices and continuous improvement initiatives to enhance project outcomes
13. Documentation and Reporting: Maintain comprehensive programme documentation, including reports, plans, and records. Provide regular updates to senior management and stakeholders
Skills, knowledge, expertise:
14. Track record of working within a PMO in multi-disciplinary environments. A good understanding of Agile and Waterfall methodologies
15. Knowledge and experience of managing and working with a PPM tool
16. Strong proficiency in Power BI, including the ability to create complex reports and dashboards
17. Experience delivering training and providing collaborative facilitation in an engaging and informative manner
18. Experience in the Financial Services industry is advantageous
19. Advanced skills in Microsoft Office tools (Excel, PowerPoint, Word), MS Teams, SharePoint
20. Relevant PMO/Project Management qualifications/Change Management (PMP, Agile, Prince2, Programme Management, Lean etc)
21. Excellent communication: communicates with clarity and confidence at all levels; adapts style and content to the needs of the audience by being inspirational
22. Influencing and relationships: proactively builds productive and open and trusting relationships with internal and external partners; presents robust and convincing arguments in the face of challenge while remaining respectful of others' views; negotiates effectively to agree realistic outcomes
23. Planning and Organising: plans, schedules, prioritises, and manages work effectively; delivers to multiple and challenging deadlines; organised and disciplined but able to cope with ambiguity; excellent attention to detail and quality assurance
24. Continuous improvement: identifies opportunities for continuous improvement; shows demonstrates enthusiasm and willingness. Creates momentum and excitement around initiatives and new approaches.
25. Delivering results: remains calm, effective, and positive even when under pressure; takes ownership for delivering outcomes and is highlight pragmatic and action orientated
26. Initiative and problem solving: identifies problems, provides / facilitates the creation of options and recommendations, and uses initiative to drive solutions in a positive and constructive manner; whilst being able to identify and manages risk
We will provide the training, both in house for relevant technical knowledge and professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great be with people, as close working relationships between our colleagues and clients is at the heart of what we do.