Overview
ARM are delighted to be supporting one of our clients with the recruitment of an Administration Manager on a permanent basis.
The Admin Manager will organise all administrative activities across all departments, oversee a team of administrators, and carry out key account administration for the business.
What you’ll be doing
* Schedule routine maintenance and emergency breakdown/remedial visits.
* Update engineers’ movement sheet as applicable.
* Ensure service reports, quotations and invoices for all departments are issued within key timescales.
* Create sales orders, purchase orders and invoices in ERP system.
* Manage customs clearance and Argos cases, maintaining required records and communications.
* Produce and submit tender responses.
* Ensure engineers have required certification to access customer site, regularly reviewing and updating training matrix as required.
* Produce service reports and send to customers with sales invoice.
* Prepare and produce invoices ensuring all costs are allocated and charged correctly to the job.
* Check engineer timesheets are entered correctly, and allowances and holidays reconcile.
About you
* Previous experience as an Administrator is essential.
* Computer skills (Microsoft package as a minimum).
* Excellent organisational skills.
* Confident in dealing with Engineers and stakeholders at all levels.
Seniority level
* Associate
Employment type
* Full-time
Job function
* Administrative
Industries
* Civil Engineering
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