Job description
Administrator
Job Description
Grove Electrical & Mechanical Services Limited working throughout Northern Ireland, ROI & UK.
An opportunity has arisen for a strong Office Administrator to provide day to day administrative support to the Service, Installation & Maintenance department. This role will involve assisting the organisation of M&E installations/ maintenance. Assisting in price estimates and with the preparation of invoices. Checking and processing time sheets and mileage sheets. Working on tenders collecting information for submission. This role would suit a good administrator who is good at multitasking and communicating with various departments keeping everyone updated.
Responsibilities
* Assist the Contracts & Project Managers with the daily work sheets and pricing, check times and process time sheets with mileage reports.
* Arrange property maintenance & installations.
* Assist with all spreadsheets, complete filing and all other duties as requested.
* Any other duties, as required by the Company to promote business brand awareness.
* Support with all administrative tasks.
* Plan and schedule work that needs to be carried out Communicating with Other Teams/Clients/Sub-Contractors.
* To provide administration support to all clients and stakeholders.
* Monitoring various email inboxes- responding to queries and prioritising in order of urgency.
* Ensuring visits are booked with clients and accesses to the site are arranged.
* Raising new work on the system and closing down work orders.
* Answer the telephone and address all enquiries in a timely and professional manner.
* Help with accounts department as and when required, Sage etc.
* Prepare and collate all documentation for Sub-Contractors payment.
Skills and Qualifications
Essential Skills
* Excellent communication skills with a professional telephone manner.
* Proficiency in Microsoft Office especially MS Excel, MS Word.
Desirable Skills
* 2 years' experience in the operational service and M&E management.
* Salary strong depending on experience.
Further Information
Work time: 8.00am - 5.00pm. Monday to Thursday Friday 8.00am – 2.00pm. 28 days holiday flexible.
Email CV to:
Job Type: Full-time
Benefits:
* Casual dress
* Canteen
* Free parking & On-site parking
* Flexitime negotiable
Education:
* GCSE or equivalent (preferred)
Experience:
* Customer service: 2 years (preferred)
* Administrative: 2 years (preferred)
Language:
* English (required)
Licence/Certification:
* Driving Licence (preferred)
Work Location: In person Dungannon/ Armagh
Job Type: Full-time
Pay: £24,420.00-£32,745.50 per year
Work Location: In person