Accepting applications until: 27 June 2025 Job Description
Your role: Workspace Project Partner
* Provide support to the Head of Workspace and Property, ensuring smooth coordination across day-to-day project activities within the Workspace team.
* Assist with the planning and delivery of a variety of workspace projects, including but not limited to:
* Project Thursday,
* Workspace Organisation,
* Project Thursday Swing Space,
* Lift Modernisation,
* Retendering of the BGIS Contract.
* Establish and maintain a central repository of key documents and project materials within Microsoft Teams, promoting easy access and collaboration across the team.
* Collaborate closely with the Helpdesk team to support the development and implementation of the Workspace Helpdesk system, working alongside internal IT and gathering necessary information.
* Partner with BGIS to compile and maintain a comprehensive asset register for equipment outside of the Project Thursday scope.
* Act as support to the Head of Workspace and Property for events relating to Global’s Make Some Noise .
Key Responsibilities
* Project Administration (25%) : Keep Workspace projects running smoothly by staying on top of day-to-day admin tasks. From tracking updates to supporting project documentation, you’ll be the organisational backbone of the team.
* Information Management (25%) : Maintain the central database for all things Workspace. You’ll ensure key documents, timelines, and updates are stored, structured, and easy to access for the whole team.
* Helpdesk Development (25%) : Drive progress on the Workspace Helpdesk project. You’ll work closely with the Helpdesk team and internal IT to gather intel, shape functionality, and help bring the system to life.
* Asset Coordination (25%) : Collaborate with BGIS to build a clear, accurate asset list.
What Success Looks Like
In the first few months you will have...
* Built a solid understanding of how Global operates and how the Workspace team connects with the wider business,
* Got to grips with Project Thursday, understanding its impact across Workspace and the company as a whole,
* Mapped out a clear plan for the Workspace Helpdesk project, setting goals and driving early progress,
* Started gathering key information to support the tender process for M&E services,
* Introduced a streamlined system for sharing information within the Workspace team, improving collaboration and visibility,
* Built strong working relationships across departments, confidently coordinating with key stakeholders.
What You’ll Need
* Proactive Mindset: A can-do attitude with an eagerness to get involved from day one,
* Workspace Awareness: An appreciation that Facilities and Workspace roles go beyond a standard 9–5—flexibility and responsiveness are key,
* Detail Orientation: Sharp attention to detail with the ability to deliver clear, concise information at pace,
* Strong Communicator: Confident in building relationships across teams, with a natural flair for networking beyond just the immediate Workspace team,
* Minimum of 3 years' experience in Facilities Project or similar support role,
* Strong IT skills, with confident use of:
* Microsoft Excel, Word, Outlook and Teams (preferred)
* Workday (preferred)
* MS Project (advantageous but not essential)
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