PA & Operations Administrator (Maternity Cover - 1 year fixed term contract)
This is a 1 year fixed term contract.
Location: Wandsworth (4 days a week in the office)
Branding Science is a global consultancy led market research agency with headquarters based in London. We are looking for a PA & Operations Administrator to provide PA support and general operational administration including Office Management and HR.
Reporting to the Global People & Culture Manager, this is a varied and fast‑paced role suited to someone who is adaptable, flexible, and confident managing multiple priorities while maintaining a positive, professional attitude. The ideal candidate will be approachable, self‑motivated, highly organised, and able to thrive in a busy, dynamic environment.
PA Support to the Managing Director
You’ll be the organisational powerhouse behind our MD, helping them stay focused, prepared and productive. This includes:
* Diary management, meetings & travel coordination
* Inbox prioritisation & follow-ups
* Expense management and approvals
* Monitoring HR Toolkit reports
* Meeting notes + action tracking
* Supporting line management admin
* Covering the EA when needed
* Maintaining org charts & ClickTime updates
People & Culture Support
You’ll be a key part of the P&C team — keeping our HR systems up to date, supporting the full employee lifecycle, and helping create a great employee experience from day one. You’ll handle:
* HR system updates & data accuracy
* Recruitment admin & ATS support
* Onboarding and offboarding coordination
* Drafting HR letters & documentation
* Supporting employee engagement, updates and team initiatives
* Being the first point of contact for HR queries
* Helping develop and improve HR processes & policies
* Partnering with Marketing to support employer brand projects
Office Management
You’ll help create a welcoming, efficient and positive office environment — a place people love coming into. You’ll take the lead on:
* Maintaining office equipment, supplies & vendors
* Managing office merchandise with Marketing
* Creating a friendly, polished guest experience
* Organising catering, events & celebrations
* Handling post, shipping & contact lists
* Coordinating IT equipment, onboarding and offboarding
* Managing the Asset Register
Health & Safety
As our H&S champion, you’ll make sure the office is safe, compliant and well‑run:
* Acting as the H&S Officer for our Wandsworth office
* Running inductions & workstation assessments
* Keeping first-aid and H&S compliance on track
* Improving documentation & record management