Job Title: Receptionist Location: St Albans (AL1) Working set-up: Full time, on-site 8:30-5:30pm Responsibilities: First point of contact for incoming telephone calls, enquiries, visitors and deliveries • Administration duties: photocopying, e-mailing, scanning, filing, handling post in and out and dealing with the franking machine • Sending out purchase orders, timesheets and signage • Setting up meeting rooms and ordering/collecting refreshments when necessary • Annual leave administration: receiving requests, detailing clashes to line managers, confirming and logging once approved • Dealing with Sopwell Properties Tenants • Fleet administration duties in the absence of the Fleet Manager • Assist office staff in the discharge of their duties where necessary • Arranging staff social events o Ordering through the purchasing department anything with low stock i.e. urn filters, printer toner and paper o Liaising with PHS, the office cleaner and BWT (office water supplier) o Weekly office walk arounds to ensure everything is stocked and tidy o Arrange all planned preventative maintenance for the building Knowledge/Experience: • Previous administration experience (essential) • Previous office or building management experience (desirable) • Proficient in the use of MS Office packages Skills/Attributes: • Collaborative/team player • Good attention to detail • Self-motivated and willing to take on unexpected tasks • Proven organisational skills • Ability to generate trust, respect and confidence in the company • Always demonstrates a professional approach and demeanour • Ability to work to tight deadlines and manage own workload • Excellent communication skills with all levels, including clients