About the opportunity
Energy Programmes is one of our newest Business Units and has been formed with the vision to support positive change and help shape the future of Nuclear Power. Our embedded teams are delivering support to Hinkley Point C (New build power station in the South West), Sizewell C (located in the South East), helping develop technologies in SMR (Small modular Reactor) capability and working towards building Poland's first Energy Power station.
Working in both client facing and internal roles we are delivering major programme and project management capabilities throughout the project lifecycle. We are driving to deliver safe, high quality and to time solutions by thinking innovatively and working collaboratively.
Amentum are currently recruiting a Personal Assistant (PA) who will successfully provide accurate and reliable PA and administration support service to the Consortium Leader Team (CLT) managers and wider team. Key responsibilities will be:
Responsibilities
* Arrange business travel, accommodation, and coordinate meeting arrangements. To this end, the Personal Assistant is the primary point of contact of French PAS for HPC & SZC Project
* Manage purchases on behalf of the CLT, relying on existing framework agreements or using a company credit card (Track business expenses)
* Handle a wide range of high-level administrative tasks for the CLT managers. Prepare and handle key organizational documents maintaining strict confidentiality
* Manage the CLT PMO generic mailbox
* Manage the scheduling of the NSA governance under the CLT responsibility including the definition of the calendar, the revision of distribution lists, the implementation of the invitations, the booking of the meeting rooms and the subsequent updates management when required
* Manage the scheduling of other meetings in support to the CLT Project Director and CLT managers
* Arrange practical arrangements relating to the Consortium and CLT engagement and communication topics (Seminar, Team Projects, Site visits)
* Support the CLT managers for the set-up/management of disciplines training resources
* Handle newcomers process arrangements (IT, induction...).
* Act as the point of contact between the CLT managers and other team members
* Manage other specific requests coming from the CLT managers (such as TEEXMA — our time booking system)
Qualifications
* Good organisational skills (flexible/organised/methodical) with a keen attention to detail with the ability to work independently and be proactive.
* Excellent communication/interpersonal skills notably with various levels of the organisation and externally.
* Use of Outlook or similar diary/email application; Microsoft Office — Word, Excel, Power Point
* The ability to work as an integral part of a team contributing to team success, communications and a positive working environment.
* Discretion - confidentiality when dealing with sensitive information.
* Attention to detail.
* Able to manage conflicting priorities. Previous team support experience.
* General administrative/secretarial knowledge producing professional work as well as ability to adapt to new and changing systems
Benefits
People are our greatest asset, and we offer a competitive package to retain and attract the best talent.
In addition to the benefits you’d expect, UK employees also receive free single medical cover and digital GP service, family-friendly benefits such as enhanced parental leave pay and free membership of employee assistance and parental programmes, plus reimbursement towards relevant professional development and memberships.
Work-life balance and flexibility is a key focus area for us. We’re happy to discuss hybrid, part-time and flexible working hours, patterns and locations to suit you and our business.
EEO Statement
As a Disability Confident employer, we will interview all disabled applicants who meet the minimum criteria for a vacancy. We welcome applications from candidates who are seeking flexible working and from those who may not meet all the listed requirements for a role.
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