The HR Advisor will be pivotal in managing the full-cycle employment relationship for Oxford Royale’s 50+ permanent and FTEs and managing the onboarding of the 500+ temporary summer workers. In addition the role will manage the day‑to‑day life of the office, key systems and processes, equipment and company culture.
This is a fast paced and demanding process and requires a candidate who is detail-oriented and meticulous and also comfortable with the current legislation governing the recruitment of short term staff. With a diverse workload and interesting seasonal fluctuations, this role necessitates a candidate with an excellent understanding of a general HR function.
The successful applicant will be required to liaise with other departments and provide information to both employees and senior management.
Key Responsibilities
* Manage the end‑to‑end onboarding & offboarding process for high‑volume seasonal staff globally, ensuring all documentation is collected, accurate/compliant, and completed on time.
* Oversee the accuracy and compliance of all colleague lifecycle documentation and processes, including legal, HR, equal opportunities, DBS, and other statutory requirements.
* Audit summer staff onboarding documentation on a monthly basis, monitor compliance, and ensure delivery against monthly KPIs in close partnership with the Summer Talent team.
* Provide line management support to the fixed‑term HR Administrator during peak season to ensure smooth and efficient onboarding operations, across all platforms.
* Manage HRIS systems and vendor relationships, liaising with account managers to support monthly reporting, compliance and integration across systems.
* Partner with the Head of Systems and Operations teams to lead the Summer Staff platform (Connectteam), ensuring onboarding materials, policies, training documentation, and campus communication channels are accurate, current and accessible.
* Manage employee relations cases during the summer period, working closely with the CPO, Talent team and Summer Leadership team to ensure fair and timely resolution, compliance and collection of documentation.
* Collaborate with senior management to support staff compliance training, coaching and mentoring initiatives that enhance employee development.
* Support the CPO with creation and implementation of head office Lunch & Learn programme.
* Support recruitment for Head Office roles by working directly with hiring managers throughout the hiring process.
* Organise induction programmes for new Head Office employees, including welcome packs, IT equipment, and a smooth onboarding experience.
* Manage office and individual equipment inventories, including allocation, tracking, distribution and recovery.
* Promote staff welfare and corporate culture by planning social events, staff meetings and team‑building activities.
* Work with the Operations team to coordinate office supply requirements from the warehouse and ensure timely replenishment.
* Oversee office management activities, including health and safety, contracts, equipment, general compliance and consumable ordering.
About This Role
* Working hours will be 40 hours per week.
* Based at our central Oxford office. (Hybrid working possible)
* Fixed‑term contract starting immediately until end of August 2026.
* 32 days of holiday per year (inclusive of public and bank holidays).
* Company Pension Scheme.
* Company Laptop and WFH hardware provided.
* Christmas and Summer Parties.
* Regular Staff Social Events.
Person Specification
* The ideal candidate will have a background in HR, and a confident and forward‑thinking approach to high volume recruitment.
* It is essential they are detail oriented and can approach tasks with precision – there are lots of administrative processes to take control of.
* Demonstrable HR generalist experience and the ability to keep a close attention to detail.
* Strong writing skills will be a must.
* Strong computer literacy skills, including experience working with HRIS and ATS systems.
* The ability to work at speed and adapt to an ever‑changing workload is pivotal.
* Due to the nature of the business there is often the need to deal with difficult situations in a discreet, sensitive and tactful manner. Exceptional interpersonal skills and refined communication are important.
At Oxford Royale, we are committed to fostering an inclusive and supportive environment for all. We believe in building a community that reflects the diversity of the students we serve and are dedicated to equality, diversity and inclusion. Our goal is to cultivate a workplace where everyone feels valued and can contribute fully, regardless of background, age, gender identity, sexual orientation, ability, ethnicity or perspective. By embracing different experiences and viewpoints, we can achieve more together and deliver the best possible experiences for our students and staff. We are proud to be an equal‑opportunity employer and encourage applications from all backgrounds. Oxford Royale is equally committed to safeguarding and promoting the welfare of young people and we expect all staff to share in this commitment. To uphold these standards, we conduct enhanced disclosure checks for all roles.
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