New Job Opportunity - Shipping Coordinator - 12 Month contract - Based in Inverurie
Location: Inverurie
Pay Rate: Negotiable
Contract Duration: 12 months
Working Pattern:
Preferably 5 days onsite (flexible at Hiring Manager’s discretion)
Flexible start/finish times
No on-call work
Role Overview
With safety, quality, efficiency, and customer service as top priorities, the Shipping Coordinator plays a critical role within the ISE team.
Using your knowledge of import and export freight, you will ensure the safe and timely shipment of products and materials. You will collaborate with key stakeholders to obtain freight estimates and execute customer shipment plans, with a strong focus on cost control, scheduling, compliance, and customer satisfaction.
You will act as a key point of contact for clients, managing shipment orders, tracking requests, and returns. The role requires ensuring all documentation is accurate and complete to enable seamless delivery and efficient movement of goods.
Key Responsibilities
Coordinate import and export shipments, including obtaining freight quotes and preparing documentation
Liaise with internal departments to gather required shipping information
Communicate with customers and coordinate collections in line with FCA Incoterms
Prepare accurate shipping documentation (e.g. commercial invoices, shipping orders) in compliance with destination regulations
Ensure all imports and exports comply with HMRC and company policies
Adhere to international trade compliance procedures and regulations
Work with the Brokerage team to ensure correct customs regimes are applied
Coordinate with Sales, Production, Procurement, and Warehouse teams to manage order flow and transportation
Monitor shipments and resolve delays, damages, or quality issues
Maintain accurate shipping records and ensure proper document filing and archiving
Update production schedules and keep stakeholders informed on collections and deliveries
Support internal and external audits and inspections
Undertake additional duties as required by the business
Skills & Experience
Strategic
Ability to quickly understand challenges and learn new skills
Proactive in offering practical solutions
Capable of improving and working within business processes
Operational
Strong attention to detail and ability to identify critical information
Effective time management and prioritisation skills
Organisational
Professional communication skills, both written and verbal
Ability to engage with stakeholders at all levels
Motivated and eager to develop within the organisation
Personal & Interpersonal
Strong customer focus (internal and external)
Collaborative team player
Committed to personal development and continuous improvement
High level of integrity and adherence to ethical standards
Qualifications
Essential:
HND (or equivalent) in a relevant business-related discipline
Desirable:
CILT qualification
IATA / IMDG / ADR Dangerous Goods certification
Experience
Essential:
Strong knowledge of import/export logistics and customs procedures
Familiarity with Incoterms 2020
Experience with international sea, air, and road freight operations
Knowledge of shipping documentation (CIPL, BOL, AWB, CMR, MRN)
Technical Skills
Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint)
Company information
At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates. We actively recruit at all levels and this is a superb opportunity for a Shipping Coordinator looking for new employment.
As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included