NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Agenda for Change Band 3 WTE 0.8
Organisational Development (OD)
Comely Bank Centre and working from home
This is an exciting opportunity for a motivated and proactive administrative assistant with a passion for enhancing the employee journey. This is your chance to make a meaningful impact in a dynamic, forward-thinking team that’s shaping the future of leadership, culture, and performance in our organisation.
You will be joining the Organisational Development Team – a collaborative and people-focused service that supports a range of key programmes across NHS Lothian designed to support, inform, and empower our workforce.
This role offers variety and the chance to contribute to several high impact workstreams within Organisational Development. From supporting the team’s delivery of Leadership development to helping co-ordinate staff events and managing internal communications, the Administrative Assistant plays a vital role in ensuring projects run efficiently and the OD Team through and excellent administrative service.
You will bring proven administrative experience, excellent organisational skills, and a genuine interest in people. You will be a confident communicator who thrives on being helpful, reliable, and solution-focused – whether that’s through managing team inboxes, preparing documents, reports and presentations, supporting event logistics, or liaising with colleagues and services across the organisation.
This post will suit someone who enjoys a dynamic, fast-paced environment and takes pride in delivering a high standard of service. You will need to be able to prioritise workload independently while also working as part of a busy and supportive team.
We are looking for someone who is:
1. Self-motivated and committed to high standards with an attention to detail.
2. Adaptable, calm under pressure, and comfortable with change
3. Personable, discreet, and compassionate
4. Highly organised and able to manage competing demands.
Enthusiastic about supporting learning, engagement, and improvement across the organisation
It is anticipated that interviews will be held on or around the week of the 13th and the 24th of October.
Please note that this advert could potentially close once sufficient applications are received.
Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.
We cannot accept late applications so please ensure your application is submitted early.
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We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.
As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website .
For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found .
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.
Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: .
Please note: As this post is part-time, the salary will be pro-rata.