Job overview Haydon is a large, friendly and creative school in North West London. We have been judged as good by OFSTED. We are looking for a passionate Office Manager to join our friendly Administrative Team. We are an energetic and passionate department that is dedicated to cultivating a love of collaborative and inclusive working environment. The Role: We have an exciting opportunity for you to work with our dynamic, highly motivated staff, enthusiastic students, supportive parents and Governing Body. If you are looking for a school where your passion and ideas will be welcomed, we would love to hear from you. As Office Manager, you will lead and manage the school’s administrative services, ensuring efficient, professional and responsive support to students, staff, parents, and visitors. To act as the school’s Data Protection Officer (DPO) and lead on compliance matters, ensuring adherence to statutory and regulatory requirements, including data protection, safeguarding, and policy compliance. 1. Leadership & Management of Administration Team Lead, line manage and develop the school’s administrative staff, providing direction, performance management and professional development. Oversee effective deployment of staff to ensure operational needs are met. Conduct performance reviews, identify training needs and promote a culture of high standards, accountability and teamwork. Monitor and improve administrative processes to ensure high-quality service delivery. Foster a positive, collaborative working culture across the team. 2. Office & Administrative Operations Oversee daily operation of the school office, ensuring smooth and professional service to all stakeholders. Maintain effective communication systems within the school and with external contacts. Ensure reception is welcoming and efficient, reflecting the school’s ethos and safeguarding procedures. Lead, manage and develop: Exams administration and compliance Student admissions, enrolment and retention processes Educational visits and student work experience coordination and approvals PA support to the Headteacher and SLT General administrative tasks (letters, reports, filing, record-keeping 3. Compliance & Policy Management Act as the school’s lead for policy management — ensuring policies are up-to-date, compliant with statutory requirements, and accessible. Maintain a policy review calendar and coordinate updates with relevant staff and governors. Ensure statutory returns and compliance reports are submitted on time. Keep accurate and secure records relating to compliance matters. 4. Data Protection Officer (DPO) Responsibilities Serve as the school’s designated Data Protection Officer in line with GDPR requirements. Advise SLT, governors, and staff on data protection obligations and good practice. Maintain the school’s Record of Processing Activities and oversee privacy notices. Conduct and monitor Data Protection Impact Assessments (DPIAs). Investigate and report on data breaches, liaising with the ICO where necessary. Lead data protection training for staff and monitor compliance. 5. Safeguarding & Confidentiality Ensure safeguarding is embedded in all administrative processes. Maintain confidentiality at all times in line with school policy and GDPR. 6. Strategic & Operational Contribution Develop efficient systems and processes that support school priorities. Regularly review office systems, records, and administrative policies to ensure alignment with compliance requirements and school priorities. Provide data, analysis, and operational insight to support whole-school improvement and strategic planning. Oversee the collection, management, and analysis of student data (admissions, attendance, attainment, behaviour, etc), ensuring accuracy and compliance with GDPR. Carry out detailed analysis of student data and prepare clear, accurate reports for the Senior Leadership Team, governors, and other internal / external stakeholders to inform decision-making and demonstrate compliance. Produce accurate reports and statutory data returns for senior leaders, governors, the local authority, and external agencies. Represent the administration function at meetings when required. Reasons to work at Haydon school: All teaching staff get a laptop; Two-week October half-term holiday; More generous upper pay scale; Automatic pay progression up the main teaching pay scale; High potential for career progression; Department offices; Only one directed meeting per week; Meeting free weeks spaced out throughout the year and an encouragement to leave work early; Flexible personalised CPD programme; Subsidies for appropriate academic studies; Discounted on site nursery places; Staff social events; Free on site flu vaccinations; Long service award -Enjoy a well deserved day off with full pay during term time; Free subscription to the Employee Assistance Programme for individual advice/counselling; Free access to the Education Support Partnership for advice on work and personal matters; Flexible working opportunities. Approx. 20% of teachers are part-time. Family friendly Leave of Absence policy; Balanced and well planned calendar - deadlines and parents evenings are well spaced out; Only three data drops per year group per year and no written reports; Email curfew (no evening, weekend and holiday emails); Wide variety of extracurricular activities; Opportunity to accompany students on trips in UK and abroad; Working area in staff room with computers and printers; Ample car parking on site; Free tea and coffee; Photocopiers in all subject areas; Use of apps to reduce workload and increase collaborative sharing e.g. Satchel, SAMpeople, Google Drive; Centralised data analysis department; Support with exams - the school will pay exam fees and allow the exam to be taken at the school; Receipt of personal deliveries to school; Wellbeing awareness days; Induction days for all teaching staff before starting work; ECTs all have a subject specialist mentor and a teacher buddy; Annual staff survey Sabbatical and career break leave policy; Staff garden; Access to a well-equipped gym; Non graded lesson observations; Discounted membership at nearby Gym and Leisure Centre; Opportunity to lead whole school projects; Governor afternoon tea events for staff feedback We have a very large sixth form and encourage our staff to teach to A-level. Probation periods apply for both Teaching and non-teaching staff. Please click on the ‘apply’ button below to complete the application form for this role. Joining Haydon might just be the best decision you ever made. We reserve the right to interview as and when applications are received. CV's will not be accepted Application and covering letter should be sent by clicking Apply. If you would like to discuss the post or require further information please visit our website now. Haydon School is committed to safeguarding and promoting the welfare of children and young people. All staff and volunteers must share this commitment. To promote a safe environment for students, Haydon School employs a strict selection and recruitment policy which includes all statutory checks on staff and regular volunteers including Enhanced DBS (disclosure and barring service) checks