Job Overview
We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will have a strong background in office administration and possess excellent organisational skills. This role is crucial in ensuring the smooth operation of our office, providing support to various departments, and maintaining effective communication within the team.
Responsibilities
* Answer phone calls with professionalism and provide excellent phone etiquette
* Perform data entry tasks accurately and efficiently
* Maintain organised filing systems, both electronic and paper-based
* Assist with clerical duties such as typing documents, preparing reports, and handling correspondence
* Assist with project completion and chasing information for O&Ms
* Utilise Microsoft Office Suite and Procore for drawing co ordination.
* Raising Purchase orders
* Matching PODs with Materials invoices
* Filing invoices once paid
* Chasing Subcontractor Insurances if expired
* Checking holiday dates have been added to office diary
* Organising train tickets/hotel
* Purchasing items for site as requested using the company credit card
* Assisting commercial team with requesting and chasing quotes. Collating information.
* Supporting Quantity Surveyors with contract warranties and keeping track as necessary
Requirements
* Previous office experience is essential, with a focus on administrative roles
* Proficiency in computer skills, including Microsoft Office suite.
* Strong typing skills with attention to detail for data entry tasks
* Excellent organisational skills to manage multiple tasks efficiently.
* Demonstrated clerical experience that showcases your ability to handle administrative responsibilities
If you are a motivated individual who thrives in a dynamic environment and possesses the skills outlined above, we encourage you to apply for this exciting opportunity as an Administrative Assistant. Hours are negotiable for the right candidate.
Job Type: Part-time
Benefits:
* On-site parking
Work Location: In person