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Interview Process
Face-to-face or video interview with our management team
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Enhanced DBS check and reference verification
We are a dedicated and compassionate provider of residential care services for children, committed to creating a safe, nurturing, and supportive environment. Our team in Derby is expanding, and we are looking for a motivated and organised Office Administrator to join us.
Apply now to be part of our dynamic and growing organisation and be a vital part of our mission to provide the best care and operational excellence for the children and young people we serve.
Job Summary
The Office Administrator will play a crucial role in ensuring the smooth and efficient operation of our Derby office. You will be responsible for a variety of administrative tasks, supporting our management team and care staff, and contributing to the overall success of our residential care services.
Duties and Responsibilities
* Conduct safer recruitment checks, including DBS (Disclosure and Barring Service) checks and reference verification.
* Post job vacancies on job boards, company website, and social media platforms.
* Schedule and coordinate staff training sessions and ensure all mandatory training is up to date.
* Maintain and update staff records, including qualifications, certifications, and training logs.
* Action and follow up on property maintenance requests to ensure a safe and well-maintained environment.
* Schedule and manage gas and electric certifications for residential homes to comply with safety regulations.
* Organise and track regular maintenance and servicing for company vehicles.
* Monitor and replenish office supplies and manage inventory.
* Assist in the preparation of budgets and financial reports.
* Coordinate events and activities for staff and residents.
* Maintain confidentiality of sensitive information, adhering to GDPR regulations.
* Update and manage the company’s social media profiles and website content.
* Assist with the coordination of resident admissions and discharges.
* Assist with IT-related tasks, such as setting up new users and troubleshooting basic issues.
* Assist with the onboarding process for new hires, including preparation of orientation materials and welcome packs.
* Coordinate pre-employment health checks and other required assessments.
* Maintain and update the applicant tracking system and recruitment databases.
* Schedule interviews and communicate with candidates regarding their application status.
* Prepare recruitment reports and metrics as required.
* Manage correspondence with job applicants, including acknowledgment and rejection letters.
Qualifications and Skills
* Must have proven experience in an administrative or office management role, within the care or healthcare industry
* Strong organisational and time management skills with the ability to prioritise tasks effectively.
* Excellent communication and interpersonal skills.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with database management.
* High level of attention to detail and accuracy.
* Ability to work independently and as part of a team.
* Discretion and confidentiality in handling sensitive information.
* Knowledge of HR and financial processes is an advantage.
* Familiarity with safeguarding policies and procedures is desirable.
What We Offer
* A supportive and inclusive working environment.
* Opportunities for professional development and career progression.
* Competitive salary and benefits package.
* Onsite Parking
* Day Shift Monday to Friday 9am to 5pm
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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