Role: Bid Manager
Salary: £60k plus benefits
Job Status: Permanent / Full Time
Location: WFH with occasional trips to London/ Client site
Vacancy Reference: VR/05367
Role Description:
Our Client is a UK-based provider of facilities management services with over 35 years' experience. They serve a diverse client base including NHS Trusts, universities, private healthcare, local authorities and commercial offices. They require a Bid Manager to join their team and help support the growth and development of the business.
Duties:
* Responsible for the smooth management of the entire bid process from end-to end including completion of Selection Questionnaires and to Invitation to Tender stage
* Prepare a bid report, summarising key aspects of the opportunity
* Organise and attend bid kick off meetings
* Develop win themes and USPs
* Conduct local area research, develop competitor intelligence and market analysis
* Review T&Cs / contract for any showstoppers
* Coordinate and project manage all parties involved in the bid process to ensure everyone is aware of the level of contribution expected of them and the deadlines.
* Draft written responses drawing on operational input, previous submissions in the library, specifications, policy research and local research
* Liaising with wide variety of internal resources to collate relevant information to ensure a high-quality bid
* Develop accurate and consistent bids with the assistance of relevant internal departments
* Write bespoke content for submissions
* Ensure all bid documentation is clear, concise, crucial, compelling and meets all the criteria in bid specifications
* Ensure bid and tender documentation is properly formatted, collated and presented in a professional and timely manner in line with the company style guide
* Ensure all timelines are met and that the bid submitted is compliant in line with client's requirements
* Proofread written documentation prior to submission
* Prepare tender submissions for review and approval, ensuring that the submission is fully reviewed ahead by the Business and the Group Bid Director ahead of the deadline
* Submission of tenders bids, 24 hours ahead of the deadline
* Ensure all bids are stored in a 'bid library' for further use and review for future bidding opportunities
* Liaise with clients to source feedback from bids whether successful or not and utilising feedback from unsuccessful bids to improve future submissions
* Be familiar with best practice recommendations and accreditations in relation to cleaning
* Practice and promote effective, timely communication both within and outside the company
* Promote anti-discriminatory practice
* Protect the confidentiality of service users and of the business
* Participate in staff development (including supervision), training and performance appraisals as required
* Promote and fulfil the company’s service aims as defined in the company’s Statement of Purpose
* Comply with company policies and procedures as appropriate
* Participate in any meetings as required
Experience, Skills and Personal Attributes:
* Great time management, efficiency and the ability to meet deadlines and work with minimal supervision
* Eager to take on responsibility, remaining calm under pressure
* Attention to detail - reading and interpreting instructions carefully
* Able to use your industry experience to understand complex tender information
* You need to deal with complex business relationships and manage multiple resources to deliver a strong, winning case to the prospective client
* Strong written communication skills
* Methodical, attention to detail and ability to multi-task
* Managing the bid process
* Experience of writing bids as part of a tender process
* Excellent communication skills both verbal and written
* Leadership and stakeholder management skills
* IT Skills
* Consistent and high level of accuracy in undertaking work tasks
* Willingness to travel in the UK.