Job Description
Company Name: Amorepacific UK
Job Title: HR & Admin Assistant
Job Location: Soho (London, United Kingdom) (on site)
Minimum Exp: 2 to 4+ Years
Job Summary:
The HR & Admin Assistant will provide comprehensive support across HR operations, office administration, and executive assistance to the General Manager. This role is responsible for ensuring smooth payroll processing, HR compliance, onboarding, and employee record management, while also handling day-to-day office operations, vendor coordination, visa documentation, and GM support. The ideal candidate will be highly organised, detail-oriented, and able to manage multiple priorities, acting as a key operational support to ensure the HR function and office run efficiently.
Principal Accountabilities:
HR Responsibilities:
* Prepare, validate, and submit payroll data in coordination with the payroll provider.
* Manage payroll deductions, garnishments, and statutory adjustments.
* Generate payroll data and reports for audits, internal reviews, and financial analysis.
* Manage SAP changes for payroll and day-to-day employee updates.
* Oversee pension scheme administration (Aviva) – enrolments, updates, and processing leavers.
* Ensure compliance with right-to-work checks, GDPR, and tax regulations.
* Maintain personnel files and HR systems with up-to-date employee data.
* Coordinate onboarding logistics: contracts, starter packs, induction scheduling.
* Track attendance, leave, and absences; prepare absence reports.
* Support in planning employee surveys, team-building events, and recognition initiatives.
Admin Responsibilities:
* Support day-to-day office operations and assist with ad hoc office projects.
* Communicate with vendors regarding orders, invoices, and service agreements.
* Arrange internal meetings, workshops, and company events.
* Assist in managing travel expense reports and reconciling expenses.
* Prepare and follow up on visa-related documents, maintaining checklists, timelines, and process tracking to ensure timely submission and compliance.
Personal Assistant Responsibilities:
* Manage the GM's calendar, scheduling meetings and appointments.
* Assist in organizing meetings, preparing agendas, and taking minutes.
* Handle travel arrangements and logistics for the Expats.
* Perform general administrative tasks, including filing, data entry, and office organization.
* Act as a point of contact for internal and external communications.
* Support coordination of events, meetings, and executive-level activities.
* Conduct basic research and provide information as requested by the GM.
Qualification and Experience
* Bachelor’s degree in HR, Business Administration, or a related field (or working towards completion).
* Basic understanding of UK Law and HR practices.
* 2+ years of experience in an HR & Admin role.
Skill Sets
* Strong ability to create curriculum, training modules and presentations for delivery by the sales team using computers and productivity software.
* Proficient in Microsoft Office, particularly Excel.
* Familiarity with HR software (e.g. SAP Concur, Workday) is desirable.
* Strong numerical skills and attention to detail.
* Excellent communication and interpersonal skills.
* Ability to work independently and as part of a team.
* Strong organisational and time management skills.