JOB PURPOSE
• The post-holder will report to the Assistant Development Officer and will be required to support and work effectively with staff at all grades across the service, division and EA.
• Through the provision of comprehensive services and support the post holder will contribute to the smooth running and development of the infrastructure and Capital Development division and to the delivery of major and minor projects and effective and efficient asset management.
MAIN DUTIES AND RESPONSIBILITIES
• Support the Assistant Development Officer in reviewing existing business and administrative procedures and protocols and in developing clear and consistent procedures and protocols for the service and division. Communicate these to staff across the service, division and directorate.
• Personally prepare complex papers and information, e.g. business plans and business cases in an appropriate format.
• Personally prepare planning documentation and business cases to support the service in achieving the strategic and operational objectives of the division.
• Monitor tasks, action and improvements associated with the implementation of business and project plans and report to Assistant Development Officer.
• Provide support with the on-going management of the service’s budgets and financial reporting arrangements.
• Provide support with the management and administration of all estate legal matters and land transactions.
• Provide clear information and informal coaching to division staff to enhance the level of awareness and improve the understanding of business and administrative process throughout the division.
• Create, maintain, interrogate and progressively develop database/information systems to enable central co-ordinate of business and administrative support activity across the division.
• Maintain and manage information, record, paper and reports for the service.
• Personally prepare papers, for senior management, as required and also co-ordinate the preparation of papers across the division.
• Take responsibility for follow-up actions from meetings as required.
• Support senior management with the preparation for, attendance at and actions arising from meetings as required.
• Draft and co-ordinate responses to Assembly Questions, Freedom of Information requests, other correspondence and complaints relating to the work of the division.
• Liaise and work with internal and external stakeholders as required.
• Contribute to emerging service developments as required
• Provide the senior management with project management support as required.
• Ensure that all duties are carried out with complete confidentiality and to the required standard as agreed with the Assistant Development Officer.