We’re looking for an Accounts Assistant to support us in providing an accurate reflection of the business purchasing liabilities and revenue recognition, including month end accruals and division recharges.
Responsibilities.
• Process supplier invoices either by purchase order matching or manual coding
• Work with Purchasing Manager to ensure queries are resolved in line with internal SLA
• Allocate cash payments and receipts in the purchase and sales ledger
• Work closely with customer services team to ensure all invoices are raised accurately and with no issues that could delay payment
• Sales Ledger maintenance and control
• Send Proof of Delivery's to customers when requested
• Create statements for Anstey customers
• Process supplier statements monthly to ensure ledgers reflect budgeted spend, FC sign off
• Monthly preparation of spend for budget holder reviews via GL analysis
• Monthly sales ledger recharges for “Other income” for the factory, reconcile and report
• Ensure accounting policies, controls and processes are adhered to at all times
• Process expense claims, credit cards and manage petty cash (Petty cash to be reduced, if not fully removed)
• Support the annual audit process, including backing for both PL and SL
• Cover S&B and Anstey credit control when required (AL, Sickness cover)
• Reporting on cash received, proforma invoices paid to support businesses
• Other requested tasks to support finance department
• Be responsible for health & safety in the working area
Measures of Success.
• Work as part of the finance team to manage all aspects of company spend via PL and credit cards
• Ledger accuracy for month end reporting and ensure invoice and credit card accrual are accurate and posted Day 2
• Tangible and measurable continuous improvements across areas of responsibility (minimal unprocessed invoices, credit balances and customer recharges pending)
• Reporting on recharges and cash generation for the site, sampling and cylinder for budget holders
• Prepare sales performance for sales team, by customer and process. Report on group spend by brand.
Connecting with others.
•Group finance- support the management of working capital and ensure ledger remain up to date to help FC with cash payments.
•External Auditors- provide documentation and assist with any questions regarding year end or half year accounts
•Budget holders- assist with ad hoc queries and analysis to help with spend controls
•Local management and employees- assist with ad hoc queries and analysis for spend coding for accounts
Skills & Experience.
• Experienced in purchase and sales ledger
• Strong Excel skills
• Confident communication manner to ensure queries are resolved in a timely manner
• Self motivation and pride in delivering accurate, auditable data against specified deadlines
• High degree of attention to detail with the ability to self-review and error-check work to ensure accuracy
• Desired but not required, Competent user of ERP system (Unity)
• Effective organisation and planning skills; able to plan and monitor own workload to meet tight deadlines
• Part qualified, working towards qualification acceptable
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Accounting/Auditing, Administrative, and Finance
* Industries
Design Services, Furniture and Home Furnishings Manufacturing, and Interior Design
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