Company Overview
We are seeking a detail-oriented Office Administrator to join our small but expanding team in Perth. In this role, you will support our operations by assisting in day to day administrative tasks, communicating with managers, employees and customers.
The role is 20 hours per week Monday to Friday. The working times pattern preferred would be mornings or 10am-2pm Monday to Friday but this can be negotiable for the right candidate.
PHX Water is a Legionella control and water treatment company. We are dedicated to providing top-quality water system solutions for commercial, industrial, and private clients. As a real living wage employer, we value our team and commitment to safety and excellence.
Responsibilities
Call handling and greeting clients
Handling initial enquiries, via phone and email, then directing information to the right department.
Emailing with clients, such as sending job cards, reports and contact clients as the first line of communication for general day to day enquiries.
Liaising with colleagues to analyse review and make recommendations on water sample results and sending these to clients.
Coordinate appointments and meetings for other team members, managers and director.
Booking travel and accommodation for the team as per job requirements.
Support financial processes by assisting with client invoicing and supplier invoice entries and other book keeping duties.
Organise files, documents, and office supplies.
Assist in record keeping and equipment, vehicle and plant maintenance schedules
Assist in the preparation and packaging of Shop orders for dispatch
Qualifications
Proven experience in an administrative or office support role.
Strong computer skills including Microsoft Office.
Excellent organisational and time-management abilities.
Effective communication skills, both written and verbal.
Ability to handle multiple tasks efficiently.
Experience with QuickBooks is a plus but not essential as full training will be given.
Attention to detail and accuracy in data entry.
Previous experience in water treatment or Legionella control industry is advantageous but not required
Join PHX Water as our Office Administrator and help us keep water systems safe and efficient. Apply now to become part of a dedicated team committed to excellence.
Contract Terms: Part-time, Permanent
Benefits:
Company pension
On-site parking
Experience:
Administration: 3 years (required)
Work Location: In person