Careers | Liverpool School of Tropical Medicine
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Reference: JUN20252033
Expiry date: 2025-06-29 22:59:00.000
Location: Liverpool
Duration: Fixed term appointment to 31st March 2026
Full-time, fixed term appointment to 31st March 2026
Liverpool based
The Liverpool School of Tropical Medicine (LSTM) is a world-leading institution dedicated to improving health outcomes for vulnerable populations worldwide through research, education, and capacity building in tropical medicine and global health. Through innovation, collaboration, and knowledge exchange, we ensure our research delivers meaningful impact
An exciting opportunity has arisen for a proactive and detail-oriented Project Coordinator to provide high quality management and administrative support to the Administration and Programmes Team (ADAPT).
ADAPT provides comprehensive programme management support to several research awards within the International Public Health and Clinical Science departments. The portfolio includes large, trans-disciplinary research consortia as well as supporting the work of individual team members. The successful candidate will assist projects to achieve their research objectives through contributing to and supervising the provision of research, managerial and logistical support.
Key responsibilities will include:
* Co-ordinate the development of workplans, liaising closely with the project Pls and internal and external stakeholders
* Design and manage programme and workplan tracking systems
* Plan and support national and international in-person, virtual and hybrid project meetings and training workshops
* Minute meetings, prepare meeting background documents and follow up on action points
* Coordinate the creation, formatting, referencing and editing of reports, research proposals and associated documents for funders
Project monitoring and evaluation
* Manage project reporting, closure and evaluation activities
* Organize and coordinate reviews of program work plans with partners and other stakeholders
* Coordinate compilat i on and disseminat i on, and support the product i on of reports to funders
* Manage the recording of project issues/risks and r i sk escalation processes
* Coo rdi nate information requests and documentation on best practices
* Ensure prudent management of project finances and compliance with funder audit and reporting requirements,
* Process orders, invoices, and expense claims and ensure compliance with both the funder and LSTM procedures on all expenditure
* Work with Finance Business Partners to forecast budgets, monitor claims to the funder and ensure expenditure is as per forecast profile
* Maintain detailed financial information on programmatic expenditure
* Review financial reports received from partners and instigate deliverable payments outlined in subcontracts
* Support proposal writing with the preparation of simple project budgets and assist in the preparation of more complex budgets
Coordination of travel, events and meetings
* Oversee travel and hospitality arrangements for members of staff and visitors for both UK and overseas trips
* Coordinate national and international meetings, conferences and workshops, including booking travel, meeting rooms and hospitality
* reconcile receipts and payments following funders’ guidance and LSTM financial procedures
The ideal candidate will have excellent communication skills with experience working on large projects, ideally within an academic environment, and an understanding of the funding environment for research in the UK and Internationally. The successful post-holder will demonstrate:
* Qualified to A Level standard or equivalent qualification in relevant business administration subject
* Advanced working knowledge of relevant computer software (e.g. Microsoft Word, Excel, PowerPoint)
* Experience in financial management (budget preparation and reconciliation)
* Experience of monitoring timelines, milestones, and budgets across programmes
* Experience of working collaboratively with international partners
* Experience of minute taking and effective communication
Please refer to the job description for full details on role responsibilities
* Generous occupational pension schemes
* Affiliated, discounted staff membership to the University of Liverpool Sports Centre
* Plus, a host of additional family friendly policies
Application Process: To apply for the position please follow the apply link and upload your CV and covering letter.
Due to the volume of applications, we receive, we may close our vacancies early. It is therefore advisable to apply as early as possible if you would like to be considered for a role.
Inclusion is central to our values at LSTM
We seek to attract and recruit people who reflect the diversity across our communities, regardless of sexual orientation, gender identity, ethnicity, nationality, faith or belief, social background, age and disability. LSTM selects candidates based on skills, qualifications, and experience.
We welcome conversations about flexible working; and applications from those returning to employment after a break from their careers.
About LSTM
Founded in 1898 and the oldest of its kind in the world, the Liverpool School of Tropical Medicine (LSTM) is an internationally recognised centre of excellence for teaching and research in tropical diseases. Through the creation of effective links with governments, NGOs, private organisations, and global institutions and by responding to the health needs of communities, LSTM aims to promote improved health, particularly for people of the less developed/resource poorest countries in the tropics and sub-tropics.
LSTM actively promotes Equal Opportunities and Safeguarding Policies
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