Facilities Coordinator
Location: Hayes, England, United Kingdom
Company: CBRE
CBRE is the global leader in real estate services and leverages the industrys most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 100,000 employees and operate in 48 countries.
CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Coordinator to join the team located in Hayes.
Responsibilities
* Primary focus on delivery of all FM Operations SLA’s in accordance with KPI & Output measurements
* Co‑ordinate with FM Operations and Critical Service teams to deliver service level agreements
* Support/monitor 3rd‑party maintenance supplier activities when required and report any corrective works arising
* Comply with HSE requirements as outlined within the SLA and as instructed by company policy
* Act as part of site Emergency team (i.e., Fire Marshall) for emergency control activities
* Report all accidents, occupational illnesses and emergencies in relevant books/documentation
* Ensure all contractors, under sphere of control, operate within appropriate SHE processes and client HSE standards
* Conduct monthly self‑assessment SLA checks in support of quarterly contract performance requirements
* Responsible for the image and visual standards of the site/s taking ownership of any issues or concerns
* Co‑ordinate site waste and recycling arrangements
* Carry out statutory fire testing and associated checks
* Co‑ordinate with Security and report any faults on access entry system where necessary
* Raise Purchase Orders for goods or services as required, in compliance with business controls at all times
* Approve invoices, goods received notes and statements for payment purposes
* Act as responsible person in line with DFA to carry out cost control function
* Take ownership and understand customer requirements and be able to demonstrate the ability to close out concerns and ensure customer is kept appraised at all times
* Act as deputy in the absence of line management
* Provide and arrange cover for the FM team as defined by line management
* In addition to the tasks mentioned above, other activities and responsibilities may be individually defined
Qualifications
* Strong PC skills, MS Office
* Self‑motivated and resourceful
* Good administrative skills
* Well‑organised and good prioritisation and planning skills
* Key focus: ensure that all FM services are delivered confidently and efficiently
* Service‑orientated attitude combined with innovative thinking
* Knowledge and awareness of the facilities management industry
* Practical experience working with supply partners to deliver a seamless, integrated service
* Customer service experience and the ability to communicate at all levels
Job Attributes
* Seniority level: Entry level
* Employment type: Full‑time
* Job function: Management and Manufacturing
* Service line: GWS Segment
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