Medical Secretary
Main area Gastroenterology Grade Band 4 Contract Permanent Hours
* Full time
* Part time
37.5 hours per week (Part time hours also available) Job ref 419-7460766-MS-MY
Employer York and Scarborough Teaching Hospitals NHS Foundation Trust Employer type NHS Site York Hospital Town York Salary £27,485 - £30,162 per annum/pro rata Salary period Yearly Closing 28/12/2025 23:59
Job overview
We are looking for a highly motivated and well organised individual to join the Gastroenterology Team at York Hospital.
This varied secretarial role will support Gastroenterology Consultants with communication, administrative and secretarial tasks. The postholder will also provide key support to our patients by assisting with their queries, concerns and engaging with the wider clinical team and other key stakeholders.
Interviews for this position will be held in person ONLY at York Hospital. Remote interviews will not be available.
Interested candidates are encouraged to make contact with the Recruiting Manager to have an informal discussion about the role.
Main duties of the job
Typing of clinics and general correspondence, complex diary management and provision of patient data. Dealing with correspondence from patients, GPs and other sources, including the scheduling of appointments, to ensure referral to treatment targets are met.
The successful candidate will have excellent communication skills, and relevant secretarial/admin experience. Together with proficient typing skills, particularly in audiotyping and have experience of digital dictation. Knowledge of medical terminology would be advantageous.
To be successful in the post you must be well organised, able to prioritise your own workload in a fast-paced environment and work independently to meet strict deadlines.
We require an efficient and resilient team player who upholds the Trust Values and has a flexible approach to work, with a willingness to learn and meet the challenges of a fast-paced service.
Please feel free to contact the department for an informal chat about this role. Whilst the vacancy is advertised for 37.5 hours per week, alternative hours would be considered. Please contact the number below to discuss options prior to submitting your application.
Benefits
* Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
* 27 days holiday rising to 33 days (depending on NHS Trust service)
* A variety of different types of paid and unpaid leave covering emergency and planned leave
* Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
* NHS Car Lease scheme and Cycle to Work scheme
* An extensive range of learning and development opportunities
* Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
Person specification
Qualifications
* GCSE English Language, Grade C or above (or equivalent)
* ECDL
Experience
* Minimum 2 years secretarial/administrative experience
* Experience of using a variety of IT applications, including Microsoft Office
* NHS Experience
Skills
* Ability to communicate with people who are upset and angry and deal with situation effectively
* Proficient audio typist with the ability to accurately transcribe complex digital dictation and type complex medical information whilst subject to frequent interruption
* Ability to explain complex information to staff, patients and others as required
* Ability to be flexible and to adapt to new demands
Knowledge
* Thorough knowledge of medical terminology
DBS Checks
Please be aware that all new employees starting work with us will be charged for the cost of their DBS check if it is required for the role. The cost will be deducted from your salary either in one payment or over a six month period once you start employment. By applying you are agreeing to this undertaking. If you are successful you will be asked to confirm if you wish to pay in one amount or in instalments. The charges are currently £27.38 for a standard check and £55.38 for an enhanced check. The level of check will be determined by the post you are applying for.
Use of Artificial Intelligence (AI)
Please note, the selection processes at York & Scarborough Teaching Hospitals are in place to ensure we recruit candidates with the right skills and values. We remain vigilant against candidates who misuse these tools to generate an application that doesn’t accurately reflect their skills. You will be required to acknowledge that you are aware of this before submitting your application.
Relocation Package
The Trust offers a generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss relocation further, please speak to the recruiting manager at interview.
Employer certification
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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