Estate Personal Assistant (Junior)
Our client, with a beautiful estate near Reading, is seeking a professional and dedicated Estate Personal Assistant to join their team. This varied and rewarding position offers the opportunity to play a key role in the smooth running of the estate’s administrative operations, events, and private affairs.
The ideal candidate will be highly organised, discreet, and genuinely interested in the operations of a private estate. This permanent role offers excellent scope for growth and development, making it an ideal opportunity for someone at the beginning of their career to build valuable experience within an estate setting.
Key Responsibilities:
Estate & Office Administration
1. Provide administrative and office support, including answering telephones, managing deliveries, and handling post
2. Maintain efficient filing and archiving systems (both electronic and paper-based)
3. Liaise with contractors and suppliers working on the estate, ensuring professional coordination at all times
4. Manage renewals for insurance and utilities, and assist in sourcing and engaging new suppliers when required
5. Support the estate’s online presence by updating the website, newsletters, and social media channels
6. Assist in the planning and coordination of estate events, including weddings, conferences, and functions
Personal Assistant (to two principals)
7. Provide personal support including returning parcels, assisting with technology, and organising family arrangements
8. Carry out general PA duties with the highest level of discretion and professionalism
Charity Administration
9. Manage charity correspondence and applications, ensuring accurate collation and record-keeping
10. Prepare documentation for biannual meetings, take minutes, and arrange donation payments
11. Maintain all financial records, receipts, and filing, and liaise with accountants for year-end reporting
Estate Shoot Administration
12. Draft and issue shoot contracts and invoices via DocuSign
13. Coordinate guest communications, menu selections, shoot cards, and invitations
14. Assist with event logistics and administration as required
Property & Tenancy Administration
15. Draft AST agreements and assist with property compliance
16. Liaise with contractors for maintenance and inspections
17. Update and monitor maintenance tasks using Notion
18. Maintain compliance documentation and filing systems
Livery & Grazing Licences
19. Draft and distribute contracts via DocuSign, maintaining accurate and organised records
Personal Assistant (Maternity Cover)
(This element of the role is temporary and may not continue in the future)
20. Provide comprehensive personal and household administrative support
21. Oversee correspondence, including email and post management
22. Coordinate family diaries, appointments, and travel itineraries
23. Arrange travel and accommodation for business and leisure
24. Manage household budgeting, expenses, and liaise with accountants and advisors
25. Handle insurance renewals, vehicle administration, and contractor payments
26. Organise household maintenance, improvements, and renovations
27. Plan and coordinate family and household events
28. Research and source products, services, and suppliers as required
29. Ensure the property is prepared for guests or travel (heating, groceries, cleaning, etc.)
30. Assist with pet care, including dog-walking and vet appointments
31. Support with school-related administration and childcare arrangements
32. Run errands and provide occasional transport assistance when needed
Candidate Requirements
33. A highly organised, proactive, and adaptable individual with exceptional attention to detail
34. A minimum of 2-3 years’ experience as a Personal Assistant in Private Households
35. Strong communication and interpersonal skills, with the ability to liaise confidently at all levels
36. Discreet and trustworthy, with experience handling confidential information
37. Confident IT user, familiar with Microsoft Office, DocuSign, and digital management tools
38. Previous experience within a private estate is advantageous
39. Highly motivated and dedicated individual seeking to establish a long-term career, with a strong desire to learn, grow, and thrive in a dynamic, fast-paced environment