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Fuel Management Administrator
Salary: £24,600
Hours: Monday - Friday, 37.5 hours per week
Location: Longwell Green
Job Purpose
As a Fuel Management Administrator, you will work closely with the Fuel Operations Manager and Fuel Management Supervisor to support the day-to-day operations of our fuel management services. This role requires a detail-oriented and proactive individual who can balance efficiency with accuracy to help maintain high standards across all aspects of fuel coordination and customer communication.
Main Duties
1. Maintain accurate and up-to-date records for all rental contracts that include fuel management services.
2. Communicate regularly with customers to understand generator usage and fuel consumption patterns.
3. Calculate fuel usage across contracts to program efficient fuel intervals, balancing cost-efficiency with safety to prevent generator run-outs.
4. Generate and process all paperwork related to fuel management, including delivery notes, job sheets, purchase orders, and delivery documentation.
5. Raise and accurately price sales orders using internal tools, ensuring all Proof of Deliveries (PODs) are in place for timely customer invoicing.
6. Liaise with the Accounts Department to support all aspects of fuel management invoicing, including resolving billing queries and non-payment issues.
7. Adhere to company Health & Safety policies and ensure a tidy and safe working environment, including maintaining cleanliness in company vehicles.
8. Comply with ISO 9001:2015 procedures and contribute to the company's ongoing continuous improvement initiatives.
Skills & Experience
* Strong organisational and communication skills
* Competent in mathematics, with the ability to calculate fuel usage and apply pricing rates accurately
* Proficient in IT systems, particularly Microsoft Excel
* Able to manage changing priorities in a fast-paced environment
* Collaborative mindset and ability to work effectively as part of a team
Desirable: Geographical knowledge and/or experience in route planning
Additional Information
Please note: All successful candidates will be subject to a DBS check and reference verification due to the nature of our work.
Benefits
* 23 days holiday annually (increasing with length of service), plus bank holidays
* Company pension scheme
* Private health and life assurance
* Excellent opportunities for personal and career development
* Supportive, people-first workplace culture
Click APPLY to begin your application today.
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