Executive assistant

Job Description

Smile White

Executive Assistant to the Managing Director

Leeds, UK | Full-time, Office-Based | Up to £55,000 per annum

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About Smile White

Smile White is one of the UK's leading providers of clear aligners and cosmetic dentistry solutions, with revenues of circa £100 million per year. We are a fast-paced, commercially driven business on an exciting growth trajectory — and we are looking for an exceptional Executive Assistant to work at the heart of our leadership team.

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The Role

This is a pivotal, high-trust role supporting our Managing Director directly. You will be a key enabler of the MD's effectiveness — managing time, stakeholders, information and priorities with precision and discretion. No two days will be the same.

You will need to think commercially, act proactively and represent the MD credibly across all levels of the business and with external stakeholders. This is not a traditional admin role — it requires someone who can work at pace, exercise sound judgement and operate with a high degree of autonomy.

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Key Responsibilities

Diary & Travel Management

• Own and manage a complex, fast-moving diary — anticipating conflicts and prioritising ruthlessly
• Coordinate domestic and international travel, including detailed itineraries and logistics
• Ensure the MD is always prepared, briefed and on time

Stakeholder & Communications Management

• Act as the first point of contact for the MD — screening, triaging and responding to communications with professionalism
• Build and manage relationships with internal teams, board members, investors and external partners
• Draft correspondence, presentations and briefing notes on behalf of the MD

Board & Meeting Preparation

• Prepare agendas, pre-read materials and presentations for board meetings, leadership reviews and external engagements
• Capture actions and drive follow-through across the business
• Coordinate board-level logistics and governance requirements

Projects & Business Support

• Support the MD on strategic projects, research and ad-hoc business initiatives
• Track and manage key deliverables across the organisation on the MD's behalf
• Handle confidential matters with absolute discretion

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About You

We are looking for a polished, commercially minded EA who thrives in a high-performance environment. You will bring:

• Proven experience as an EA or PA supporting a C-suite or senior leadership executive
• A background in a fast-paced commercial environment — consumer, healthcare, retail or similar
• Outstanding written and verbal communication skills
• The ability to think ahead, anticipate needs and solve problems before they arise
• Strong business acumen — you understand how a commercial organisation works
• Exceptional organisational skills with meticulous attention to detail
• High emotional intelligence and the confidence to push back when needed
• Discretion, loyalty and absolute trustworthiness when handling sensitive information
• Proficiency across Microsoft Office and modern collaboration tools

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What We Offer

• A salary of up to £55,000 depending on experience
• A high-profile, varied and genuinely impactful role at a £100m business
• Direct access to and close collaboration with the Managing Director
• A dynamic, ambitious team culture where performance is recognised
• The opportunity to grow with a business that is scaling rapidly

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How to Apply

If you are a driven, commercially astute EA looking for your next challenge at the heart of a high-growth business, we would love to hear from you.

Applications will be reviewed on a rolling basis — early applications are encouraged.

Smile White is an equal opportunities employer.