Administrative Assistant for Engineering Project Team
We are seeking a highly organized and skilled Administrative Assistant to join our engineering project team. This role is ideal for an individual with experience in providing administrative support to senior-level professionals.
Job Description:
1. Key Responsibilities:
* Provide exceptional administrative support to the Managing Director, including diary management, meeting coordination, and correspondence.
* Ensure the smooth operation of office functions, including operations and procedures.
* Liaise with technical staff and respond to enquiries related to vintage car engineering projects.
* Source and procure vintage car parts, maintaining strong supplier relationships.
* Manage accounts using Sage software, including sales and purchase ledgers, VAT returns, and assisting with year-end documentation.
* Oversee and maintain well-organized filing systems for electronic and physical documentation.
* Ensure compliance with import/export regulations and health and safety requirements.
Candidate Requirements:
* Previous experience as a PA or Office Manager within an engineering or automotive environment.
* Solid understanding of mechanical or automotive engineering principles.
* Proficiency in Sage accounting software.
* Experience sourcing car parts and handling import/export processes.
* Excellent organizational skills and ability to prioritize effectively.
* Strong IT proficiency, particularly in Microsoft Word and Excel.
* Professional and clear communication skills.
* Ability to work independently while collaborating as part of a team.
* Full UK driving licence – essential due to location.