Ashton Recruitment are currently recruiting for a Logistics Administrator to join our client, a well-established organisation based in the Duncrue area of Belfast.
Position: Logistics Administrator
Location: Belfast
Duration: Temporary - Permanent
Salary: £30,000 - £34,000 per annum
Hours: Monday - Friday, 08:00 - 17:00
Our client is a leading, science-led organisation within the animal nutrition and farm management sector. They support food producers through innovative, sustainable solutions that enhance animal health, productivity and overall performance. With a strong track record of translating research into practical applications, they provide tailored feed strategies, additives and digital tools to optimise livestock production across multiple species.
The Role
This is a key logistics execution role focused on outbound operations, dispatch preparation and transport coordination. You will play a central part in day-to-day operations, ensuring all shipments are accurately prepared, documented and dispatched in line with agreed transport plans.
Working in a fast-paced environment with strict cut-off times, you will be responsible for maintaining accuracy, meeting deadlines and proactively resolving issues to ensure smooth and efficient operations.
Key Responsibilities
Transport & Dispatch Coordination
* Ensure all outbound goods are transport-ready by preparing delivery notes, distribution orders (DOs) and dispatch documentation
* Book transport in line with agreed plans and ensure all shipments are accurately closed on internal systems
Warehouse & Picking Coordination
* Prepare and issue picking lists and documentation for warehouse teams
* Ensure instructions are clear, accurate and aligned to operational requirements
3PL & Haulier Management
* Book shipments via haulier portals and manage groupage requirements
* Communicate booking details effectively with internal and external stakeholders
Systems & Administration
* Maintain accurate records across ERP systems (M3), Excel and transport portals
* Manage all dispatch-related administration with a strong focus on accuracy and compliance
* Act as a key point of contact via Teams, phone and email during allocated periods
Operational Visibility & Communication
* Maintain and update transport plan boards to reflect real-time status
* Provide regular updates to stakeholders to ensure alignment across teams
Continuous Improvement
* Identify recurring issues, process gaps and inefficiencies
* Provide feedback and support improvements across logistics processes
Compliance & General Duties
* Ensure all activities comply with safety, quality and operational standards
* Support wider warehouse and logistics functions as required
Essential Criteria
* Previous experience in logistics, warehouse or transport administration
* Strong attention to detail and high levels of accuracy
* Ability to follow structured processes in a time-critical environment
* Effective time management and ability to meet deadlines
* Confident using ERP systems (e.g. M3), Excel and transport/booking portals
Ashton Recruitment is acting as an Employment Business.