Job Summary
:
The DCO Stakeholder Engagement & Consultation Assistant provides administrative, coordination and documentation support to the Stakeholder Engagement & Consultation Team for the Heathrow West Terminal Development Consent Order (DCO) pre-application process. Reporting to the DCO Senior Stakeholder Engagement Manager and working closely with the Stakeholder Engagement Manager, Community Engagement Coordinator and Technical Engagement Coordinator, this role supports the planning and delivery of technical and community engagement and statutory consultation activities. The Assistant ensures meetings, materials, and reporting processes are delivered accurately, consistently and in accordance with project standards. Operating within a high-profile and highly environment, the Assistant plays a key role in maintaining quality control, document management and audit-ready consultation records.
Major Responsibilities:
Consultation Administration & Logistics
1. Support scheduling and coordination of technical, community and statutory stakeholder meetings.
2. Issue meeting invitations, manage attendee lists, book venues and coordinate digital meeting platforms.
3. Prepare meeting packs and distribute materials in accordance with document control procedures.
4. Provide on-site and virtual event support for public exhibitions, drop-in sessions and briefings.
5. Support coordination of evening and weekend consultation events as required.
Documentation & Record Management
6. Support preparation of meeting notes, action logs and issue trackers in line with project procedures.
7. Maintain structured and version-controlled consultation records.
8. Support maintenance of stakeholder contact databases and distribution lists.
9. Upload and organize consultation materials and correspondence within approved data management systems.
10. Assist with document retention processes to ensure auditability and traceability.
Engagement & Consultation Materials Support
11. Assist in formatting and quality-checking engagement and consultation materials, notices, letters, FAQs and briefing packs.
12. Ensure materials meet accessibility and formatting standards.
13. As required, coordinate printing and distribution of engagement and consultation materials where required.
14. Support preparation of statutory notification letters and consultation mail-outs.
Engagement & Consultation Tracking & Reporting
15. Update and maintain meeting schedules, engagement trackers and stakeholder issues logs.
16. Assist in tracking consultation feedback and ensuring responses are logged appropriately.
17. Support collation of information for:
18. Pre-Application Issues Tracker Lands, Rights Negotiation Tracker Statements of Common Ground Consultation Report inputs
Team Coordination & Integration
19. Provide administrative support to the Senior DCO Engagement & Consultation Manager and DCO Stakeholder Engagement Manager as required.
20. Escalate scheduling conflicts, documentation gaps or data management issues to relevant Coordinators or Managers.
21. Support cross-team consistency in document templates and filing protocols.
Education and Experience Requirements:
22. Bachelor’s degree and 3–5 years’ experience supporting stakeholder engagement, public consultation, communications, or project coordination activities, or 9-12 years of relevant work experience.
23. Experience supporting public meetings, exhibitions, or community events.
24. Strong administrative and document management skills.
25. Proficiency in Microsoft Office and digital collaboration platforms.
26. Experience working within structured governance or regulated environments desirable.
Required Knowledge and Skills:
Core Competencies
27. Strong organizational and coordination capability.
28. High attention to detail and document accuracy.
29. Structured approach to record keeping and data management.
30. Clear and professional written communication.
31. Collaborative team contributor.
32. Calm and dependable in fast-paced, high-visibility environments.
33. Responsive and proactive in supporting team delivery.
Other Requirements
34. UK-based role requiring travel to consultation venues across Greater London and surrounding areas.
35. Availability to attend evening and weekend consultation events as required.
36. Ability to work in a highly regulated, politically sensitive and publicly scrutinized environment.
Total Rewards/Benefits:
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at
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