Job Title: Editorial Support Coordinator
Job Ref: ESC-442
Closing Date: 23rd June 2025
Summary
Reporting to the Editorial Support Manager, the Editorial Support Coordinator works as part of a small team supporting the editorial and resourcing needs of the business. The post holder will work across several departments, including Newsgathering, News, Sport, Creative and Technology. They will collaborate closely with Editors and Directors to manage staffing, leave, sickness reporting and deployments.
This is a key role in maintaining high editorial and production standards, both in the field and across our newsrooms and studios.
Responsibilities
* Ensure accurate and forward-planned rotas, including recording shifts, leave and sickness, to support a 24-hour operation.
* Accurately record and manage staff leave and sickness.
* Monitor departmental spending, including overtime and special payments, in collaboration with the Head of Editorial Support.
* Support deployment planning with Producers and Editors, including arranging travel, kit, risk assessments and processing expenses.
* Maintain and improve administrative systems and processes to ensure accurate record-keeping, financial tracking and smooth team operations.
* Raise purchase orders and liaise with Finance and Procurement to negotiate rates for freelance and third-party resources as needed.
* Manage vendor relationships, including overseeing invoice workflows and ensuring timely payment.
* Draft contracts for freelance resources where required.
* Perform other administrative tasks as required.
Requirements
* Experience using scheduling systems (preferably RotaCloud) and financial tools such as NetSuite.
* Ability to remain organised and responsive in a fast-paced, deadline-driven environment.
* Demonstrable financial acumen.
* Excellent interpersonal and communication skills, with the ability to build relationships across departments and with external stakeholders.
* Understanding of data protection regulations and compliance.
* Good working knowledge of TV news production workflows.
* High proficiency in Microsoft Office (Excel, Word, Outlook).
* Strong understanding of Volant’s editorial vision and a commitment to the company’s business objectives.
This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating notes of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.