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Executive Assistant Office Manager, sheffield, south yorkshire
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Client:
Fintellect Recruitment
Location:
sheffield, south yorkshire, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Views:
3
Posted:
04.06.2025
Expiry Date:
19.07.2025
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Job Description:
Our Client
Our client is a very early stage financial services provider operating in the personal finance and business banking space. They plan to launch their business focusing on credit cards, then expand into personal and business current accounts, and eventually apply for a banking license.
They have substantial funding, making this opportunity particularly exciting, exceeding the resources of many well-known fintechs at the same stage.
The role of the Executive Assistant / Office Manager
The Office Manager/Executive Assistant will organize and coordinate office administration and procedures, ensuring efficiency, effectiveness, and safety. They will also provide high-level administrative support to the Managing Director and occasionally to the future Board of Directors.
* Take responsibility for office organization, managing the Reception team, liaising with IT support, overseeing project management, ensuring deadlines are met, managing company documents securely and confidentially.
* Coordinate calendars, schedule meetings, handle correspondence, and manage HR matters, acting as a liaison between management and staff.
* Perform duties professionally, adhering to company policies and procedures.
Duties & Responsibilities
This outline is not exhaustive and may be updated as business needs evolve. Training will be provided where necessary.
Main Duties
* Organize office operations, ensure health and safety and GDPR compliance.
* Maintain electronic and hard copy filing systems; develop data management procedures.
* Coordinate with IT support for hardware/software needs; review and analyze special projects.
* Manage company website and social media accounts, providing regular updates.
* Use Property Management System (Qube) for internal reporting and data extraction.
* Manage office supplies, liaising with suppliers.
* Recruit, train, mentor office staff; maintain employee and training records; propose developmental training; handle disciplinary actions when necessary.
* Review and update Employee Handbook for legislative compliance.
Administrative Duties
* Schedule appointments and meetings, resolve diary conflicts.
* Attend meetings, take minutes, and circulate them.
Skills Required
* Strong organizational and planning skills.
* Excellent communication and interpersonal skills.
* Exceptional telephone manner.
* High attention to detail and problem-solving abilities.
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