Responsibilities
* To provide comprehensive Administrative and Clerical support to clinical and non-clinical staff in order to ensure the smooth running of the service.
* Where appropriate, supervise clerical staff and provide support to line manager.
Qualifications and Skills
* Ability to supervise staff.
* Well developed interpersonal skills in customer care.
* Excellent communication skills.
* Good organisational and planning skills.
* Understanding of a range of procedures and processes.
* Ability to prioritise work and work on own initiative whilst under pressure.
* Proficient I.T. skills which include a working knowledge of Microsoft packages.
* Ensuring confidentiality, diplomacy and discretion are maintained at all times.
Contract Type
* Fixed Term or Secondment for the duration of 12 months.
* Part Time
* 18.5 hours
Please note this is a part time post and the salary for this position will be pro‑rata.
Please note this is a fixed term post until DD/MM/YYYY. Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment. The employee MUST already have written agreement from their line manager to be released on a secondment before applying for the post.
Location and Working Pattern
This role will be based in Learning Disability Services within Kirklands NHSL headquarters.
Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.
Benefits
* A minimum of 27 days annual leave increasing with length of service
* A minimum of 8 days of public holidays
* Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)
* Paid sick leave increasing with length of service
* Occupational health services
* Employee counselling services
* Work‑life Balance policies and procedures
NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.
Additional Information For Applicants
* Posts close at midnight on the indicated date. However, if there are a high level of interest in this position, we may close the advert once sufficient applications are received. Please complete and submit your application early.
* For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
* Please check your e‑mail regularly (including junk & spam folders) as well as your Jobtrain account for updates.
* We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain.
* Once you have submitted your application form you will be unable to make any amendments.
NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent—regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.
Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.
Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third‑party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.
Right to Work within the UK
NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK.
We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.
Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.
Please note that all Band 1 and Band 2 posts are not eligible for sponsorship through the Skilled Worker route.
Contact
Please contact Ruth Marshall, OT Team Lead on Ruth.Marshall@lanarkshire.scot.nhs.uk
For enquiries regarding the application form or recruitment process, please contact Jessica Murphy, Recruitment Administrator/Advisor on jessica.murphy@lanarkshire.scot.nhs.uk (Please remember to include the job title and reference number in your email).
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