Company Description
UTAC is a market-leading international group in digital & sustainable mobility, customisable testing solutions, customisable testing systems, vehicle engineering, homologation, regulatory advice & expertise, certification, training, corporate events and classic & sportscars festivals.
The Group provides services and systems to customers in the various sectors: mobility, transport, tyre, petrochemical, agriculture and defence industries. UTAC operates test centres and laboratories in France (including the official Euro NCAP facility), the UK, USA, Finland, Morocco, and Germany; it has subsidiaries in China, Korea and Japan. UTAC employs around 1300 people across its various locations.
As a group we share a strong and clear vision to deliver safe and efficient solutions and systems to our customers. We are proud and confident in our heritage, our capabilities and our people and believe that by creating a culture where individuals feel they can make a difference and enjoy coming to work, we can deliver the best possible service to our customers.
Our core values of Expertise, Innovation and Integrity provide a clear daily guide to how we work together safely, as one team, helping each other to succeed.
Job Description
We are seeking a highly organised and detail-oriented Administrative Assistant to support our Group ESG team and Group HR function. This role is ideal for someone who enjoys structured, detailed administrative work and is comfortable handling data and documentation. While the role includes elements of Environment, Social and Governance (ESG) support, it is primarily administrative in nature and therefore prior ESG experience is not essential.
You will report to and work closely with the Group ESG Manager to ensure smooth coordination of meetings, data collection, reporting and documentation. On-the-job training will be provided for ESG-related tasks. Other administrative support will be provided to a small number of Group HR stakeholders on an ad hoc basis.
Whilst the role is based on our prestigious Millbrook office, potential for hybrid working is available.
Key Responsibilities
* Provide general administrative support to the ESG team, including scheduling meetings, preparing agendas, and taking minutes.
* Assist with the collection, entry, and organisation of ESG-related data (e.g., carbon footprint figures, ESG reports, ESG Questionnaires, supplier responses).
* Maintain and update internal ESG documentation, shared folders and specialised ESG platform.
* Support the preparation of routine ESG reports and responses to stakeholder queries using templates and guidance provided.
* Help coordinate internal communications and updates related to ESG initiatives.
* Liaise with other departments (e.g., HR, Facilities, Procurement) to gather information as needed.
* Provide general administrative support to Group HR function on an ad hoc basis.
* Act in accordance with the behaviours for UTAC staff at all times.
Qualifications
* Strong administrative and organisational skills.
* Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
* Good written and verbal communication skills.
* Comfortable working with data and spreadsheets.
* Interest in ESG or sustainability topics is a plus, but not essential.
Experience
* Previous experience in an administrative or office support role.
* Experience working in a corporate or multi-stakeholder environment is desirable.
Personal Attributes
* Reliable, conscientious, and detail-oriented.
* Comfortable working with confidential information
* Comfortable with routine tasks and structured workflows.
* Willingness to learn and support ESG-related activities as part of a broader admin role.
Other
* Flexibility to travel as and when required (if applicable)
* Full UK driving licence (if applicable)
* Willing to undergo a Criminal Disclosure check (if applicable)
Additional Information
For you, as a potential UTAC team member, we believe that the international and diverse nature of our business combined with the passion, energy and friendliness of our people create a great place to work. UTAC is proud to be an equal opportunities employer, valuing inclusion and supporting our people to be themselves and at their very best.
By joining us you will gain access to a broad range of learning relevant to your role and personal development, as well as exposure to leading technologies and expertise.
Our reward and benefit programmes are designed to support our people with competitive and locally tailored packages combined with support for individual health and wellbeing both inside and outside of work.
In the UK this includes ;
* Life Cover
* Access to a wide range of discounts and offers via the Perkz reward scheme
* Recognition awards linked to our UTAC values of Expertise, Innovation and Integrity.
* Healthcare cashback plans
* Generous holiday benefits
* Contributory pension schemes
* Attractive family friendly policies; maternity, paternity, shared parental leave, flexible working.
* Access to a variety of employee assistance support services.
Learn more about UTAC and what and how we do what we do at www.utac.com
Candidates for positions at UTAC must be able to provide proof of identity and eligibility to work in the country the role is based in. Immigration visa sponsorship is not available for this position.
Note to Recruitment Agencies :
UTAC do not accept speculative applications from agencies for our open positions and any submissions made will not be accepted and no fees will be accepted or paid in respect of speculative CVs received. #J-18808-Ljbffr