Job description
MPA Recruitment are working in Partnership with the local health and social care trust to recruit a Band 4 Operations Admin Team Lead for the Armagh Area.
JOB SUMMARY
The Administrator / Team Leader will be responsible for the supervision of Estates Operations Admin staff Trustwide, and for the provision of a robust administrative support service for the Assistant Head of Estates Operational Services for the Newry & Mourne, Armagh & Dungannon and Craigavon & Banbridge localities. This will include travel to the sites.
KEY DUTIES / RESPONSIBILITIES
* Responsible for the day-to-day supervision of Estates Operations Admin staff Trustwide.
* Operate MICAD and the BSTP finance system for requisitions, fuel receipts purchase card and the receipt and processing of invoices for payment.
* Undertake a range of administrative duties including personally dealing with routine items.
* Maintain annual leave and sickness leave records for DEL staff Trustwide.
* Update and maintain Rotawatch for on call arrangements.
* Prepare documentation in relation to notice of on-site generator testing and other ad hoc notices of service disruption e.g. bleep maintenance/upgrading, road closures, traffic diversions etc. for onward global email distribution.
* Assist with the development and implementation of Admin processes and procedures.
* Assist with the organisation of departmental training, regional training and maintain training matrix.
* Assist with the preparation of ad hoc reports.
* Prioritise workload in accordance with expected outcomes.
* Maintain effective communications in writing, by telephone or in person and maintain and develop close working relationships with Service Contractors/Engineers and Trust staff at all levels.
* Continually strive to improve quality standards and procedures within area of responsibility contributing to the on-going desire to improve delivery of services.
Experience / Qualifications/ Registration
* HNC/HND or equivalent/higher qualification in an administrative related field 1 years’ experience in a clerical/administrative role.
OR
* 4 GCSEs at Grades A-C including English Language and Maths or equivalent/higher qualification 2 years’ experience in a clerical/administrative role.
OR
* 3 years’ experience in a clerical/administrative role.
**Experience in the use of Microsoft office products including Excel, PowerPoint, Access Databases and Word.**
Hours of work
Monday - Friday 9am-5pm
37.5 hrs per week
**temporary for 4 months, will be reviewed after**
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