Administrative/Office Support
This position will coordinate the document control process. This position is responsible for quality of the project materials and documents to issue for construction.
Responsibilities
* Create, update, and maintain electronic and physical document repositories for engineering documents on each project, including supporting the sites with management of physical drawings.
* Assign document identification numbers and assist the engineering team with version control.
* Review documents for presentational accuracy, completeness, and adherence to company and client standards prior to issue to third parties.
* Facilitate document retrieval requests from authorised personnel.
* Ensure documents are distributed to relevant individuals or departments in a timely manner.
* Monitor document access and ensure proper security measures are in place.
* Perform regular audits of documents to ensure accuracy and compliance with established procedures.
* Identify and report any discrepancies or non-compliance issues to management.
* Maintain an organised filing system for both physical and electronic documents.
* Ensure documents are archived and disposed of in accordance with retention policies.
* Collaborate with various departments to establish document control best practices.
* Provide training and guidance to staff on document management procedures.
* Assist in the preparation and formatting of documents as needed.
* Ensure documents meet internal and industry-specific standards.
* Performs other duties as assigned.
* Complies with all policies and standards.
Qualifications
* Bachelor Degree and 0 years of applicable experience Required or
* Applicable years of experience may be substituted for degree requirement.
* Previous document management experience preferred.
* Candidates should possess independent problem-solving and analysis skills.
* Ability to interface with clients and vendors.
* High attention to detail, accuracy, and quality required.
* Proficient in Microsoft Office, including Word, Excel, and Access.
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