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Administration assistant

Leeds
Luminate Education Group
Administration
Posted: 13 October
Offer description

DescriptionEmployerLocation

We are recruiting for an Administration Assistant to join our Estates Team based at Mabgate Campus.

You will play a vital role in supporting the smooth operation of Estates team. by providing essential administrative support to the Estates team, acting as a key point of contact for internal and external stakeholders. Your organisational skills and attention to detail will ensure efficient management of communications, documentation, and day-to-day tasks that contribute to the overall effectiveness of the department.

Please apply as soon as possible as the role may close before the advertised closing date.

What You Will Do

1. Provide administrative assistance to the Estates & Campus Facilities management team.
2. Serve as the initial point of contact for routine inquiries from various sources, including internal staff, contractors, consultants, and suppliers.
3. Manage the Estates help desk system and associated processes, including generating standard system reports as needed.
4. Develop and maintain the department’s filing, document storage, and retrieval systems, ensuring proper handling of confidential materials.
5. Coordinate meetings for senior managers by sending invitations, resolving scheduling conflicts, preparing agendas, securing venues when necessary, and managing note-taking, approval, and distribution in collaboration with the meeting chair or organiser.
6. Oversee departmental inventory, including ordering general stationery and pre-printed materials.

About You

7. Must have a Literacy & numeracy qualification at Level 2.
8. Previous experience of delivering exceptional customer service and administration.
9. Experience of taking minutes, creating meeting agendas.
10. Excellent communication skills both verbal and written.
11. Must be able to use Microsoft Office and google packages.
12. Able to prioritise your own workload to meet deadlines set.

Safeguarding Statement

SAFEGUARDING

At Luminate Education Group we are committed to the safeguarding and welfare of all our students including children, young people, and vulnerable adults. We expect all our staff and volunteers to share this commitment. We follow the Safer Recruitment requirements and best practice as set out within Keeping Children Safe in Education statutory guidance. All successful applicants will be required to complete mandatory pre-employment checks which include an enhanced DBS check, online checks and must have two satisfactory references. Please be aware that it is a criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.

EQUALITY, DIVERSITY AND INCLUSION

Our commitment to Equality, Diversity and Inclusion (EDI) in recruitment is key to our Group’s values. We are dedicated to fostering a workplace that embraces equality, diversity and inclusion in all its forms, where every candidate is treated with fairness, respect, and equity. Our recruitment processes are designed to ensure equal opportunities, remove bias, and promote a diverse talent pool. We continually assess and improve our practices to ensure that every individual, regardless of background, has an equal chance to succeed. By championing EDI, we aim to create a workforce that reflects the richness of our communities and drives innovation through diverse perspectives. To find out more about what our commitment to EDI means to us please Click here to learn more about our EDI objectives.

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