This professional organisation is seeking a proactive and adaptable Facilities Assistant to support the daily operations of the Workplace and Facilities team. This newly created role spans office administration, reception and front-of-house duties including facilities support. The ideal candidate will have prior office experience, enjoy working across multiple functions, and thrive in a fast-paced, service-focused environment.
Key Responsibilities
Office Support:
* Sort, scan, and distribute incoming deliveries
* Manage reprographics stock and consumables
* Process outgoing mail and book courier consignments
Reception & Front of House:
* Provide reception and switchboard cover as needed
* Set up and clear down meeting rooms and external terrace spaces
* Support kitchen and breakout areas with supplies (e.g., fruit, milk)
* Assist with unpacking and distributing catering deliveries
* Provide occasional cover for in-house catering duties
Facilities Assistance:
* Assist Facilities Manager with daily operational tasks
* Report maintenance and cleaning issues
* Issue and program security access cards
* Support health & safety processes, including inspections and equipment checks
Skills, Experience & Attributes
* Previous experience in an office or facilities environment preferred
* Confident using Microsoft Office (especially Excel) and Microsoft Teams
* Excellent attention to detail and organisational skills
* Strong customer service mindset and a positive, can-do attitude
* Comfortable working independently and collaboratively across teams