Project Administration and Co-Ordination Support
Are you an organised and proactive professional with a passion for driving project success? We're looking for a dynamic Project Support Coordinator to play a key role in the planning and execution of our projects. In this vital position, you'll support project management by organising and controlling day-to-day activities—ranging from gathering and distributing documentation to generating key financial data for budgeting and analysis. You'll also coordinate supplier administration, facilitate project-related meetings, and contribute to the successful completion of third-party audits. This is an exciting opportunity to provide critical administrative support while helping the team deliver on strategic goals.
Project Administrator/Co-Ordinator – Key Responsibilities
This role is dynamic and may vary depending on workload and cover requirements, but typically includes the following core areas:
Project Progress & Reporting
* Monitor labour attendance and trends (e.g. absence, holidays)
* Resolve booking discrepancies with supervision and payroll
* Collect and update weekly/monthly project progress data and reports
* Support Earned Value data collection and maintain H&S and quality statistics
Project Financials
* Input labour and third-party costs for customer approval
* Coordinate signing, scanning, and submission of finance sheets
* Assist Commercial team with cost variation and delay documentation
Project Support & Administration
* Prepare project reports using Excel and PowerPoint
* Maintain team holiday charts and provide cover for colleagues as needed
* Organise and support project meetings, reviews, and lessons learned sessions
* Manage time & attendance reporting, training records, toolbox talks, and notice boards
* Support budget preparation and track third-party spend
* Liaise with QA for up-to-date documentation and inspection reports
* Provide admin support for internal/external communication and meeting logistics, including minute-taking and action tracking
Essential Criteria
* Proven experience in project reporting and compiling high-level reports
* Proficient in Microsoft Office, especially Excel
* Ability to read or willingness to learn to read construction/engineering drawings
* Strong written, numerical, and communication skills
* Excellent time management, organisational, and administrative abilities
* Adaptable, proactive, and able to work under pressure to tight deadlines
* High attention to quality standards and detail
* Skilled in supporting projects, services, and initiatives with minimal supervision
* Analytical and problem-solving mindset; understanding of Statistical Process Control (SPC)
* Customer-focused with professional conduct, including strong phone and email etiquette
* Ability to assess and meet customer requirements in line with project schedules
Desirable Criteria
* Familiarity with Health & Safety, Quality, and basic financial/accounting procedures
* Experience with business processes and improving team collaboration
* Strong cross-functional collaboration skills with internal departments