Company Description Assystem is an international company with one mission: accelerate the energy transition around the world. Every day, our 7,500 switchers located in 12 countries (Europe, Middle East, Pacific Asia & Africa) connect their six thousand billion neurons to tackle the task of the century: switching to low-carbon energy. We are a collective committed to the actors who are making the energy switch. Sharing our knowledge, expertise and values allows us to innovate and think differently about the energy transition. Drawing on more than 55 years' experience in highly regulated sectors subject to strict security and safety requirements, we provide our customers with engineering and project management services, as well as digital services and solutions to optimise the performance of complex infrastructure projects throughout their life cycle. The Group is currently ranked third in the world for nuclear engineering. To ensure a viable, efficient, and reliable energy future for all. Job Description Assystem is looking for an enthusiastic and experienced Business Support Assistant to join our Newcastle office. This is a varied and rewarding role providing administrative support to the Business Services Team and Department Heads. We are seeking a professional, well-presented individual with strong communication skills and excellent attention to detail. The successful candidate will have a flexible, positive attitude, be willing to “pitch in” where needed, and thrive in a busy office environment. If you are organised, proactive and enjoy supporting teams to succeed, we would love to hear from you. Key Responsibilities Reception & Front of House Receptionist duties including welcoming guests and meeting hospitality duties Ensuring the Assystem visitor protocol is followed including checking ID and signing in guests Security Officer duties (Responsible Security Officer) Onboarding & Offboarding New starter onboarding, assisting with the issuing of passes etc Performing office inductions Assisting with the leavers process, return of passes and IT Health, Safety & Compliance Acting as Responsible Health and Safety Officer (RHSO) Representing the Newcastle office at Health and Safety meetings First Aider (training will be provided) Fire Marshal (training will be provided) Office & Facilities Management Responsible for post and parcel collection and deliveries to and from Building Reception; opening post, date stamping and distributing to colleagues on a timely basis Maintaining office systems, including data management and filing Manage office supplies including stationery and consumables; maintain coffee machine Supporting the UK central Business Services team with office maintenance and repairs including hosting contractors Organise catering for corporate events or meetings as required Creation and maintenance of key holder rota and ensure it is adhered to Build and maintain excellent relationships with the onsite building management team General Business Support Raising Purchase Requests/Orders to suppliers using ERP system Supporting travel bookings Other reasonable business support tasks as requested by the Business Unit Qualifications Previous experience in an administrative or office support role Professional and well presented Strong communication and interpersonal skills Excellent attention to detail Ability to prioritise tasks and work to deadlines Flexible, positive and team-oriented approach Additional Information Why Join Us? ✨ Be part of dynamic construction and engineering projects ✨ Work in a collaborative and professional environment ✨ Develop your skills within a structured and well-supported team Please be aware that many roles at Assystem are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.We will consider Inside IR35 Contractors or permanent staff. We are committed to equal treatment of candidates and promote, as well as foster all forms of diversity within our company. We believe that bringing together people with different backgrounds and perspectives is essential for creating innovative and impactful solutions. Skills, talent, and our people’s ability to dare are the only things that matter !. Bring your unique contributions and help us shape the future