About The Role
The Warehouse Inbound Office Administrator supports inbound logistics operations by coordinating incoming deliveries, ensuring accurate documentation, maintaining inventory records, and facilitating communication between warehouse teams, transport providers, and suppliers.
About You
Required to manage day‑to‑day inbound logistics with strong organisational, time‑management, accuracy, and communication skills, and to effectively use Warehouse Management Systems.
Inbound Coordination
* Schedule and manage inbound deliveries and booking slots
* Liaise with transport companies, suppliers, and drivers regarding delivery times and requirements
* Monitor delivery queues and ensure efficient unloading processes
Administration & Documentation
* Process Goods Received Notes (GRNs) accurately and in a timely manner
* Verify delivery paperwork against purchase orders and system records
* Maintain accurate inbound records within the Warehouse Management System (WMS)
* File and archive delivery documentation in line with company procedures
Inventory Control Support
* Assist with stock reconciliation and discrepancy investigation
* Report damaged, missing, or incorrect goods
* Support cycle counts and inventory audits as required
Communication & Coordination
* Act as the main point of contact for inbound queries across warehouse and office teams
* Work closely with goods‑in operatives to ensure smooth inbound flow
* Escalate delays, issues, or discrepancies to relevant stakeholders
Systems & Data Entry
* Accurately input and update data in internal systems
* Generate reports on inbound performance, delivery volumes, and issues
* Ensure compliance with company processes and data accuracy standards
Health & Safety & Compliance
* Follow all health and safety procedures within the warehouse environment
* Ensure compliance with company policies and regulatory requirements
* Support audits and continuous improvement initiatives
Essential Skills & Experience
* Previous experience in a warehouse administration or logistics support role
* Strong organisational and time‑management skills
* High level of accuracy and attention to detail
* Good communication skills (written and verbal)
* IT literacy, including Microsoft Office (Excel, Outlook)
* Experience using Warehouse Management Systems (WMS)
Desirable
* Experience within a fast‑paced distribution or fulfilment environment
* Knowledge of transport planning or supply chain processes
* Understanding of stock control and inventory processes
Key Competencies
* Ability to prioritise workload in a fast‑moving environment
* Problem‑solving mindset
* Strong interpersonal skills and ability to build relationships
* Proactive and flexible approach to work
About Us
GSF Car Parts is one of the UK’s leading automotive parts distributors, supplying thousands of independent garages across the UK and Ireland with parts, tools, garage equipment, and specialist training. With over 215 branches nationwide and a turnover exceeding £500 million, we are a key partner to workshops of all sizes. Built on the combined heritage of well‑known local brands, GSF has operated as a unified national brand since November 2021. Our branch network is supported by centralised expertise in procurement, supply chain, marketing, and national accounts. We also benefit from integrated IT systems, including our industry‑leading catalogue platform, Allicat, and access to the Group’s national garage programme, Servicesure.
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