PA | Personal Assistant to Hospital Director | Spire Nottingham Hospital | Tollerton | 37.5hrs per week, Full Time | Competitive Salary | Private Hospital |
Spire Nottingham Hospital have an exciting opportunity for an experience Personal Assistant. This role as PA will be to support the Hospital Director and the Director of Clinical Services with day-to-day activities onsite at the hospital.
Spire Nottingham Hospital is a premium provider of private healthcare. We practice some of the most advanced treatments with the latest generation imaging and diagnostic technology. This means we can offer everything from screening, rehabilitation and cutting-edge surgical procedures across a variety of specialist treatments which are all delivered through our expert and caring clinical teams. We are the only CQC Outstanding rated private hospital in Nottinghamshire and we are committed to delivering excellent individual care from the first time a patient contacts us until after their treatment is complete
Our vision is to be recognised as a world class healthcare business bringing together the best people who are dedicated to developing excellent clinical environments and delivering the highest quality patient care.
You must be able to drive to access this hospital and apply for the role.
Duties and responsibilities:
To Provide PA support to the Hospital Director and Director of Clinical Services, facilitating the smooth operation of the hospital.
1. Provision of excellent standard of PA support to Hospital Director (HD) and Director of Clinical Services (DoCs) to ensure the smooth operation of the Hospital Director’s Office. This will include, but not restricted to email and diary management, arranging of meetings with internal/external parties, arranging events and forums, submitting expenses.
2. Monitor the HD email and disseminate to relevant members of the SMT any group requests/ actions and track through to completion.
3. Administration and minuting of meetings chaired by the HD or DoCs and others when required and as directed by the HD. Tracking actions and ensuring that deadlines are met.
4. Coordinate the preparation of presentations for the HD.
5. In conjunction with the PP administrator, support the administration of the consultant medical society including (but not limited to) the co-ordination of the application process for Practising Privileges arranging HD PP meetings as required. Ensure compliance to policy and work with the HD and DoCs in implementing any policy updates. Attend quarterly MAC meetings.
6. Manage meeting room bookings and ensure IT and refreshment requirements are organised.
7. Administrative support for the weekly Ops Comms actions ensuring key items are actioned and followed up including the circulation of the Consultant Two Minute times and Weekly Colleague Communication.
8. Provide monthly feedback on IT central support.
9. Maintain good governance around the shared drive and access for employees.
10. Ensure all local policies & forms are version controlled and tracked, and corporate policy updates are circulated to the relevant teams, signed off where needed and hospital hard copy library is up to date.
11. To liaise with the wider hospital team, ensuring excellent communication, scheduling of meetings and disseminating information appropriately.
12. Carry out any tasks, delegated by the Senior Management Team, which reasonably fall within the nature and level of responsibilities of the post.
13. Practice and main a high standard of confidentiality at all times, and exercise absolute discretion in the use of all patient/consultant/staff/ management information.
Who we're looking for:
14. Proven track record of holding a Personal Assistant position.
15. Excellent organisational skills with ability to prioritise workload and work under pressure in order to meet deadlines.
16. Secretarial and PA skills including excellent telephone manner and attention to detail and accuracy
17. Proven track record of holding a similar position, preferably at senior management level
18. Experience of dealing with Consultants and other stakeholders
19. At all times maintain complete trust, loyalty, confidentiality and discretion.
20. Keen interest in the development of the hospital
21. Ability to work under pressure
22. Confidence to make decisions in an appropriate manner when direction is not available
23. Flexible approach to hours and work tasks
24. Computer literate with advanced knowledge of MS Office
25. Minute taking is essential.
26. Excellent attention to detail.
27. Strong interpersonal skills, with the ability to communicate effectively at all levels
Benefits:
We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:
28. 35 days annual leave inclusive of bank holidays
29. Employer and employee contributory pension with flexible retirement options
30. ‘Spire for you’ reward platform - discount and cashback for over 1000 retailers
31. Free Bupa wellness screening
32. Private medical insurance
33. Life assurance
34. Save an average of £50 per month with our free onsite car park
Our Values:
We are extremely proud of our heritage in private healthcare and of our values as an organisation:
35. Driving clinical excellence
36. Doing the right thing
37. Caring is our passion.
38. Keeping it simple
39. Delivering on our promises
40. Succeeding and celebrating together
We commit to our employees’ well-being through work life balance, on-going development, support and reward.
Spire Healthcare is a leading independent hospital group in the United Kingdom and the
Closing date: In order to streamline our recruitment process, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.
For us, it's more than just treating patients; it's about looking after people.