Personal Assistant – Balfour Beatty plc
We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative and organisational support to the Senior Operations Director in Scotland and the two Scotland Operations Directors. This role is pivotal in ensuring effective communication between senior leadership and project teams, timely follow‑up on action items, and support for governance and operational excellence. The successful candidate will act as a key liaison, helping drive operational efficiency and supporting strategic initiatives across the Scotland region.
Location: The role is based out of our Head Office at Maxim Park, Eurocentral. A full UK driving licence is essential due to the location of the office and occasional travel requirements.
What You'll Be Doing
* Devise and maintain efficient office administration processes to deliver an effective service.
* Organise and produce complex, confidential papers, presentations and reports for senior leadership.
* Arrange and attend senior leader meetings, events, and conferences; take minutes and ensure appropriate facilities are organised.
* Coordinate and maintain the Business Unit meeting rhythm, including monthly reviews.
* Undertake multi diary management and plan schedules to optimise the working day of executive members.
* Screen incoming emails, messages, mail and calls; manage responses directly on behalf of executive members as required.
* Book UK and overseas travel and accommodation for senior leaders, including preparing and tracking personal expenses and other ancillary expenditure.
* Maintain accurate and secure paper‑based and electronic filing systems, including archiving.
Who We're Looking For
* Skilled user of SharePoint and Microsoft Office packages, including PowerPoint, Word, and Excel.
* Previous experience providing EA/PA support to Senior Leadership Teams is preferred.
* Highly organised, able to work on own initiative with limited supervision.
* Discreet, confidential, and able to handle issues with great sensitivity.
* Strong communication and influencing skills; able to engage and build effective relationships.
* Demonstrable ability to prioritise and manage conflicting priorities during busy periods.
* Logical, proactive approach with a high degree of attention to detail.
* Proven ability to work well under pressure and to tight timescales.
* Experience supporting complex governance and meeting structures.
* Ability to manage sensitive information across multiple projects and stakeholders.
Why Work for Us
* Company DC pension scheme up to 5% EEs & 7% ERs
* Wellbeing sessions – non‑work‑related activities such as walking, casual house duties, etc.
* Opportunity to join the company SIP scheme.
* Flexible benefits window – options to purchase additional holidays, bikes, tech vouchers, dental cover, PMI, etc.
* Reward platform to get discounts on shopping, insurance, cars, etc.
* Hybrid working (where applicable)
* Enhanced company sickness scheme
* Enhanced company maternity/paternity/shared parental/adoption schemes
* 25 days holiday plus bank holidays
* Broad range of learning opportunities, such as professional qualifications
* Employee assistance programme
* Up to 2 days volunteering per year
* Company‑funded social events
About Us
Balfour Beatty’s Power Transmission & Distribution teams work with regional, national, and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations, and distribution networks. From scoping and feasibility, to design, construction, and on‑going maintenance, our in‑house experts, flexible resources, and industry‑leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.
Diversity & Inclusion
At Balfour Beatty we are committed to creating a diverse workforce and an inclusive culture where everyone can be themselves and reach their full potential, not only because this is the right thing to do, but because it makes us a better business. We have a UK Diversity and Inclusion Action Plan outlining the strategies and measurable steps we are taking to make this a reality.
We Are an Equal Opportunity Employer
Balfour Beatty is an equal opportunity employer and values a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability or any other protected status.
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