About Us Airswift is the leading workforce solutions provider to the STEM industries. For over 40 years Airswift has been transforming lives through the provision of international workforce solutions to STEM industries. Today, we are an integrated team of over 900 employees across 37 countries, supporting over 8,000 contractors globally. We are a people business – we transform lives through the world of work. We care about wellbeing, community engagement and our planet – we plant a tree for every person placed in a job globally! We have a passion for growth, including investing in the development of our people. We support professionals looking for jobs with exceptional firms in the technology, construction, and engineering sectors. Role Description The Bid Coordinator is responsible for managing the end-to-end bid process, producing high-quality, tailored proposals that reflect the company’s strengths and meet client requirements. This includes coordinating input from internal and external stakeholders, conducting market research, and translating operational practices into compelling, commercially viable bids. This fast-paced role demands strong attention to detail, excellent communication skills, and the ability to work under pressure to meet tight deadlines. The post holder will collaborate across business functions to develop innovative solutions and ensure all bids are delivered to a high standard. Principle Accountabilities: Bid Management & Coordination Assemble and lead bid teams, ensuring clear roles, responsibilities, and timelines. Prepare and maintain bid management tools to track progress and ensure compliance with client requirements. Project manage all bid content, coordinating input from subject matter experts and arranging review sessions to meet production deadlines. Identify and resolve issues during the bid process, escalating where necessary. Ensure all submissions are delivered ahead of client deadlines. Content Development & Quality Assurance Draft, edit, and structure high-quality, persuasive proposals that reflect the company’s strengths and value proposition. Review content at all stages for accuracy, relevance, and compliance, escalating gaps as needed. Develop and maintain a deep knowledge of company services to produce technically accurate and commercially compelling bids. Objectively appraise and enhance contributions from internal teams to ensure clarity and impact. Creative Presentation & Design Design visually engaging proposal layouts and presentations that align with brand guidelines. Incorporate infographics, charts, and visual storytelling techniques to enhance readability and impact. Ensure consistency in formatting, branding, and overall presentation quality across all submissions. Coaching & Stakeholder Engagement Coach subject matter experts and contributors on best practices for bid writing and presentation delivery. Facilitate workshops and training sessions to improve internal bid capability. Provide constructive feedback during review sessions to elevate the quality of input. Continuous Improvement Conduct post-bid reviews and share lessons learned to improve future submissions. Contribute to the development of bid strategies and innovative approaches to increase win rates. Maintain a library of reusable content, templates, and design assets for efficiency. Skills, Knowledge, and Experience: Writing & Editing: Exceptional technical and commercial writing skills with attention to detail. Project Management: Ability to manage multiple bids simultaneously under tight deadlines. Design Proficiency: Strong skills in presentation and document design (e.g., PowerPoint, Adobe InDesign, or similar tools). Coaching & Facilitation: Ability to mentor and guide teams to improve bid quality. Strategic Thinking: Ability to contribute creative ideas and differentiate proposals from competitors. Communication: Excellent interpersonal and stakeholder management skills. Proven experience in bid/proposal management and writing within professional services Familiarity with bid management methodologies and tools. Strong proficiency in MS Office Suite and design software. Experience in coaching or training teams on bid best practices is an advantage. What we can offer you! Attractive monthly base salary competitive commission/performance bonus. Genuine career progression opportunities, either locally or globally! World-class training programmes and development opportunities. Virtual Onboarding Events exclusively for new hires. Team driven environment, supportive culture with a focus on work-life balance. Career breaks available after one year. Real time recognition through our employee reward platform. Mental Health First Aiders to signpost you to support when you need it. Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…) Charity days for various important causes such as Relay for Life and Earth Day. Our Core Values: Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice - we will always choose growth. Life – Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well-being and our impact on the world. Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do. Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason. Visit our website and social media to find out more! - www.airswift.com Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. Diversity & Inclusion At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be. Please click here to view our privacy policy. Powered by JazzHR