Job Description
Float Executive Assistant
Location – Canary Wharf
4 days in the office, 1 from home
Temporary Ongoing role
£24p/h
A leading investment bank requires an experienced Executive Assistant to provide a fast and efficient service as a Float, covering other Assistants absences.
This is a 12-month temporary role, with the view to being extended.
The successful candidate will work remotely for one day per week, with the other four days in the office.
Key Responsibilities
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* Act as a key point of contact for internal stakeholders and external clients, building strong professional relationships across teams and regions
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* Provide comprehensive administrative and secretarial support in a demanding, deadline-driven environment
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* Full ownership of complex and constantly changing diaries
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* Act as gatekeeper, proactively managing conflicts and prioritisation
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* Arrange internal and external meetings, video conferences and calls, including logistics and dial-in details
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* Coordinate end-to-end travel arrangements (flights, hotels, visas, ground transport, currency) using firm-wide systems
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* Prepare itineraries and agendas in advance
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* Process monthly expenses efficiently and in line with policy, including corporate card, invoices and out-of-pocket claims via Concur
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* Maintain and update the internal CRM system
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* Support event organisation (client closings, team and social events)
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* Handle ad hoc administrative tasks and project support as required
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* Provide phone and administrative cover for Bankers outside the designated team
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* Collaborate with the buddy group to ensure consistent Assistant coverage during absences
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* Maintain clear and up-to-date handover notes
Skills & Experience
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* Previous experience in a similar role within financial services is essential (ideally investment banking)
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* Calm under pressure with the ability to manage last-minute changes
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* Highly organised with strong attention to detail and prioritisation skills
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* Proactive, flexible, and a strong team player
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* Excellent written and verbal communication skills
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* Discreet, with the ability to handle confidential information
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* Strong MS Outlook and Microsoft Office skills
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* Experience with Concur, online travel booking tools, CRM systems and Zoom
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* Prior experience within Investment Banking (Corporate Finance / M&A) preferred
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