Description About Epta Epta is a large manufacturing site in the Refrigeration industry. Our facility is a 24/7 operation, and maintaining its infrastructure, safety, and efficiency is paramount. Our Facilities Management (FM) team is the backbone of site operations, ensuring a safe, compliant, and optimally functioning environment for over 200 employees The role is site based in Bradford 5 days a week 07:30-15:30 with some occasional weekend work. Salary £28,000 to £30,000. Your Contribution (Job description) Responsibilities We are seeking a proactive and organised Facilities Management Assistant to join our busy FM department. This is a hands-on, varied role that is central to the smooth running of our site. You will provide vital administrative and operational support to the FM team, liaising with both internal departments and external contractors to ensure all hard and soft services are delivered to the highest standards of safety and compliance. Administrative Support: Manage the FM helpdesk system, logging, prioritizing, and tracking maintenance requests and work orders. Maintain accurate records of permits to work, contractor inductions, and asset registers. Contractor Coordination: Act as a key point of contact for external service providers (e.g., HVAC, electrical, cleaning, security). Assist in booking site access, ensuring pre-qualification documents are valid, and that Safe Systems of Work are followed. Health & Safety Compliance: Support the FM team in ensuring compliance with all HSE regulations. Help organise statutory testing and inspections (e.g., fire alarms, pressure systems, lifting equipment) and maintain the documentation trail. Procurement & Inventory: Raise purchase orders for FM supplies and services. Monitor spend against budget and assist with the management of critical spare parts inventory. Site Operations Support: Conduct daily/ weekly site checks to identify maintenance or housekeeping issues. Support incident response and business continuity activities as required. Your Journey (qualifications & skills) An ideal candidate can communicate at all levels of business, manage time effectively and is proficient in Mircosoft Office Suite as a basis. Additional requirements are as follows: Basic knowledge of M&E (Mechanical and Electrical) building services. - Desirable IOSH Managing safely or similar HSE qualifications Desirable Familiarity with Computer-Aided Facility Management (CAFM) or helpdesk software – Desirable Previous experience in an administrative, coordination, or assistant role, ideally within Facilities Management, Engineering, Construction, or a fast-paced industrial/ manufacturing environment. Don’t let a few unmet requirements chill your enthusiasm! If you’re excited about the role and believe you have the potential to excel, click “Apply” anyway. We love fresh energy and are eager to see what you bring to the table! Why work for Epta At Epta, we believe our employees are the driving force behind our success. That’s why we offer a thoughtful range of perks designed to inspire, support, and celebrate our team every step of the way. Join Epta in this role, where you’ll experience a great blend of technologies and a modern workplace culture. Epta offers the opportunity for training development-what will be your next skill? Epta offers a range of benefits from discounted shopping, cycle to work scheme, gym membership and more Our Story We at the Epta Group are a dynamic and growing international company, delivering cutting-edge commercial refrigeration solutions that impact everyday life—from ensuring fresh food in supermarkets to keeping the perfect chill in your favourite café. Our global network includes manufacturing facilities, sales entities and service organizations —all working together to provide sustainable and innovative solutions. We support customers in their green transition and support them as a fully integrated provider, from the layout of the store to the after-sales support. With over 8,000 employees, Epta fosters an environment of continuous development. We offer career growth, extensive training, and the opportunity to thrive in a company where every challenge is a chance to create value and inspire our people. Guided by our values, we are committed to professional excellence, sustainability, and innovation in every aspect of our work. We welcome applications from all individuals, regardless of gender, race, ethnicity, religion, sexual orientation, disability, parental status, or social origin. At Epta, your unique perspective is what keeps us innovative and cool. Learn more about diversity & Inclusion at Epta HERE. Learn more about how we work HERE. Step into something fresh—apply to be part of Epta’s dynamic team!