Joining OUP as anEditorial Administratoroffers the opportunity to play a meaningful role within a mission‑driven organisation dedicated to advancing knowledge worldwide. This role supports theResearch & Reference Acquisition team, contributing directly to the smooth running of publishing processes that enable high‑quality academic content to reach global audiences.
You will work within a collaborative, cross‑functional environment that values accuracy, efficiency, and strong relationships with authors, editors, reviewers, and internal teams. As part of the Academic Division, you’ll be involved in current and future commissioning projects, digital initiatives, reporting activities, and new product development. This is an excellent role for someone motivated by impactful work, continuous learning, and being part of a team that upholds OUP’s values and publishing excellence.
Opportunity – the ‘what’
In this role, you will provideend‑to‑end commissioning and administrative supportacross a wide range of publishing activities. Your day‑to‑day work will include:
* Coordinatingpeer review processes, managing invitations, deadlines, collating reports, and processing payments and gratis copies.
* Issuingstandard decline communicationsfor speculative proposals.
* Preparingnew‑in‑paperback proposal paperwork, including collating sales data and edition reviews.
* Supportingdigital commissioning projects, such as Oxford Intersections, Law Pro, Reference products, and the Audience Editor team—including research, admin tasks, report drafting, article pitch coordination, and contract requests.
* Deliveringgeneral acquisitions administrative support, such as preparing reports, arranging product access, processing exam/instructor copy requests, drafting internal documentation, handling payment requests, agenda and calendar management, and liaising with internal departments.
* SupportingOpen Access (OA)processes, including updating funding records and OA documentation.
* Managingprize administrationfor research book awards—coordinating submissions, batching entries, handling payments, and liaising with award committees.
* Ensuring effectiveinternal liaisonto maintain seamless information flow across OUP.
* Working accurately withinsystems and data tools, including SAP and Biblio, troubleshooting system‑related queries, and maintaining precise records.
As the role develops, you may also:
* Draft basic contracts and cover notes.
* Collate and proofread Pub Comm proposals and Delegates’ paperwork.
* Support post‑publication author care and manage queries or corrections.
* Manage permissions queries from translations and rights teams.
* Handle administrative tasks on OUP India systems.
Your work will have adirect impacton the efficiency and quality of commissioning and publishing activities across the Academic Division, contributing to the success of OUP titles globally.
About You
* Educated to degree level or equivalent.
* Excellent written, verbal, and interpersonal communication skills.
* Highly literate and numerate with strong attention to detail.
* Strong organisational, time management, and prioritisation abilities.
* Able to work independently and proactively.
* Excellent proofreading and research skills.
* Computer literate, proficient with MS Office (advanced Excel desirable).
* Aptitude for quickly learning new systems.
* Prior experience in a publishing environment.
* Familiarity with SAP, Biblio, or similar systems.
Queries
For any questions regarding this role, please contactaarti.rana@oup.com.
Dependent on skills and experience.
We are committed to supporting diversity in our workforce, and ensuring an inclusive environment where all individuals can thrive. We seek to employ a workforce representative of the markets that we serve and encourage applications from all.
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