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Event Coordinator and Administrator - Mandarin, dunfermline
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Client:
Project People
Location:
Job Category:
Other
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EU work permit required:
Yes
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Job Views:
4
Posted:
31.05.2025
Expiry Date:
15.07.2025
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Job Description:
Job Summary
We’re looking for an enthusiastic and collaborative events coordinator and administrator to oversee the year-round program of events throughout the site. This job is suitable for someone who enjoys high levels of detail and organisation, and who can keep on top of a busy and varied schedule of events across the site. A keen eye for detail and an ability to build and maintain relationships with the customers, colleagues and other stakeholders is crucial to succeeding in this role.
Responsibilities:
* Liaise with internal and external teams to manage all event preparations and operations (e.g. venue booking/hire, send invitations, draft programme, running events etc.) and to ensure events accomplish successfully with business goals;
* Communicate with external guests to ensure the details of talks, travel and reimbursement;
* Organise office events e.g., coffee break, summer party, Christmas party etc;
* Manage site operations and day-to-day functions to ensure the office site runs smoothly, efficiently and compliance to company polices;
* Providing administrative support to staff and management including handling correspondence, scheduling meetings etc;
* Maintaining inventory of office supplies, placing orders and arrange for payments;
* Other businesses: Handle ad hoc requests and urgent cases to support business teams.
Requirements:
* Well-organized with multi-tasking skills
* Ability to communicate effectively and solve problems
* Strong interpersonal and communication skills
* Good working knowledge in MS Office
* Proficient in speaking and written in English and Mandarin is essential
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