Placement Manager Fixed Term Contract to 31st October 2027
An exciting opportunityhas arisen for a Placement Manager to join our Business Commissioning and Placements Team, starting in October 2026. This role of Placement Manager is key to the successful management of childrensplacements across school residential, neurorehabilitation and communityrehabilitation services (UK and International).
You will provide centralised administrative support during a child's placement, coordinating effective and timely communications between internal and external stakeholders from pre-admission through to discharge.
Staff benefits include shuttle bus, and more Read more below.
Job responsibilities
* Work in collaboration with the Senior Placement Managers and multidisciplinary team to manage the child's pathway from the time they are accepted for admission, through their care pathway and discharge.
* Work with Senior Placement Managers and Senior Business Development & Commissioning Manager to ensure the package and contract issued to funders is appropriate for the child's needs and is regularly reviewed.
* Work with multi‑disciplinary teams across school and child and family services to ensure that all clinical and contractual requirements for the child are comprehensively managed.
* Escalate complex and unresolved issues for support to ensure a positive outcome.
* Ensure the parents/guardians, multidisciplinary team are aware pre‑admission and throughout the admission of the arrangements for the admission, including length of stay and discharge plans.
* Take on the lead role for discharge coordination for children and young people accessing neurorehabilitation and step‑down placements. Proactively plan discharges including liaison with multi‑agency teams required to take over care. Where appropriate, chair discharge planning meetings.
* Lead transitions for young people preparing for adulthood, coordinating support for transition and discharge to adult provisions.
* Manage children's funding requests as they arise across services (such as specialist therapy equipment, medical interventions, extensions to placements) including securing funding with the relevant authority and inputting funding details onto internal systems to recharge.
* Maintain electronic files. Document all communications with stakeholders in appropriate files using our internal electronic record keeping system.
* Organise, collate and disseminate reports as appropriate and in a timely manner.
* Delegate tasks as appropriate to Placement Officer e.g. booking accommodation, booking parking/visitors badges, chasing completion of reports, minute taking.
* Support coordinating professional in complex meetings with parents concerning the child's placement.
* Oversee interpreter booking process supported by Placement Officer. Key point of contact/linemanager for interpreters whilst they are on‑site.
* Maintain various spreadsheets to ensure data is correct for reporting, including meetings schedule, equipment, interpreter bookings.
* Attend weekly houserounds for child and family services, ensuring actions are shared with other Placement Managers and followed up accordingly.
* Ensure key staff list is up to date with allocated professionals within each child's multidisciplinary team for all services.
* Support the taking of meeting minutes, primarily by the Placement Officer, deputizing in their absence, in collaboration with the chair of each meeting and distributing, as appropriate, in a timely manner.
* Establish good working relationships with funding authorities and embassies and keep them up to date throughout a child's placement.
* Responsible for ensuring that all children's placements have current funding arrangements in place, including a signed contract. Ensure that all funding packages are put onto the system prior to the placement starting and updated with any changes throughout.
* Write funding request letters in collaboration with Senior Placement Managers and Senior Business Development & Commissioning Manager.
* Assist funding authorities when required, with requests, including gathering further information for discharge planning.
* To undertake other or additional duties that are within your skills and abilities, as the organisation may reasonably require from time to time.
* Provide cross‑cover within the Business Development & Commissioning Team.
Professionalism
Takes action and raises concerns.
Adheres to the policies and procedures of The Childrens Trust.
Maintains professional boundaries and professionalism at all times.
Committed to demonstrating the organisation’s values and behaviours at all times.
Health and Safety
Adheres to all Health and Safety guidelines, principles, and regulations to perform your role and comply with The Childrens Trust policies and procedures.
Provides evidence of all vaccinations (or medical exemption) required for the post.
Adheres to manual handling procedures and complete mandatory manual handling training.
Promotes the health and safety of others.
Uses the incident reporting and risk assessment system (IRAR), to identify and report risks and incidents/actions if directed.
Responsible for identifying and mitigating risk within the work environment.
Wellbeing and Emotional Resilience
Maintains a positive approach and outlook when dealing with change and overcoming challenges and problems.
Recognises own limitations, develops realistic goals, and uses support network resource when or if necessary.
Treats challenges and problems as a learning experience.
Remains organised and focused when under pressure.
Responds appropriately and effectively to all constructive feedback.
Motivates self and others.
Benefits
We also offer additional annual leave days for those with long service, with entitlements ranging from 35 to 41 days (including bank holidays) depending on your length of service. Other benefits include free on‑site parking, a staff shuttle service from Epsom and Sutton train stations to Tadworth Court, subsidised cafeteria, on‑site staff accommodation (subject to availability), the ability to retain your NHS pension (where applicable) or the opportunity to join an alternative scheme, and the opportunity to develop your career in a supportive and collaborative environment.
Qualifications
* Educated to A level or equivalent.
Experience
* Contract or Financial Management.
* Working with multi‑disciplinary teams.
* Minute taking.
Personal Qualities
* Commitment to the vision and values of The Childrens Trust.
* Flexible and can do attitude to competing commitments in workload.
* Highly motivated and reliable.
* Ability to cope working in a demanding environment.
Skills & Knowledge
* Highly organised approach.
* Strong administrative experience.
* Excellent written and verbal communication skills.
* Able to prioritise own workload and to use own initiative.
* Computer literate and able to use IT systems.
* Strong knowledge of Microsoft Office.
* Understanding of health care and education sector.
* Understanding of statutory funding in NHS and/or local authorities.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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