Overview
Band 3 Pharmacy Assistant - Procurement
The Pharmacy Procurement at University Hospitals Dorset NHS trust is seeking an experienced, enthusiastic, and self-motivated individual to join the Pharmacy Procurement and supply services team. In this role you will be responsible for the day to day ordering of medicines, liaising with wholesalers and suppliers, as well as colleagues on site, ensuring that medicines are received into the department ensuring the timely and accurate supply to wards and departments within the trust. You will be integral to maintaining a quality supply service.
The role is office based, sitting at a computer for the majority of the day. Frequent concentration is required for purchasing and invoicing with an unpredictable work pattern due to interruptions from staff and suppliers who may need an immediate response for a medicine item.
Participation in the weekend and bank holiday rota is essential, the tasks required for these duties are pharmacy stores based, including tasks such as ward top up, picking and delivering of ward orders. The tasks are manual in nature requiring a high degree of physical fitness, please see the personal specification for further details.
This is an exciting time for us following the opening of the new buildings on the Bournemouth site and services moving developing into the major emergency hospital whilst the Poole Hospital site will become the major planned care hospital for Dorset.
AI tools may be used, but applications must honestly reflect your own skills and experience. Integrity is key to our recruitment process
This job role is essential to ensure the smooth running of systems involved in the orderingand invoicing of medicines and other pharmacy items, providing safe and timely patientcare. Utilising computerised systems and undertakes medicines replenishment involving ordering, invoicing,receipt,verification,unpackingandappropriatestorageofproducts/goods. The post holder liaises with internal and external, team colleagues and suppliers to foster a highly professional and responsive pharmacy procurement service that meets operational needs.
This advert closes on Sunday 8 Feb 2026
Responsibilities
* Placing orders with wholesalers and suppliers
* Resolving issues and queries regarding stock received, such as accurately processing returns to suppliers in a timely manner
* Liaising with wholesalers and suppliers to chase outstanding orders, source products and obtain information for individual products requested.
* Maintain procurement databases and accurate records of off-contract purchases
* Support data update for implementation of CMU contract changes
* Completing Key Performance Indicator (KPI) data for both internal and external use on a monthly basis
* Basic invoicing queries
* Participate on procurement team meetings to identify and resolve problems and suggest potential improvements to processes
* Work in other areas of the pharmacy department as required and participate in weekend and bank holiday roster
* To undertake any other duties applicable to the grade/post as required
Qualifications / Requirements
* Experience in procurement and pharmacy supply roles, as described in the job text
* The role is office based with computer work and requires concentration for purchasing and invoicing
* Participation in weekend and bank holiday rota is essential; duties include pharmacy stores tasks such as ward top up, picking and delivering ward orders
* Physical fitness for manual tasks as described in the personal specification
* Interview date indicated as 19th February 2026
UHD are investing, developing and transforming Trust services in line with the New Hospital Programme. As part of this, some services may move site this year or next, either temporarily or permanently. Recruiting Managers will be happy to answer any service-specific questions at interview.
If a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions.
UHD has active networks including Women’s, DEN, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes.
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